Certified Mailers Instructions

Use Certified Mailers to print names and addresses directly on form-fed certified mailers instead of printing Lien Labels or Tax Master Labels.  You can specify whether to print mailers for Real Estate or Personal Property Tax Accounts, and you can select accounts within an alphabetical or Zip Code range.

Notes:

• If you choose to print the mailers from the lien files, you must run the Certified Mailers after creating the files using Prepare Lien File.

• For more information about running reports, see Print View.

Directions:

• Click Lien Work from the Menu Bar, and next click Certified Mailers.
  Keyboard shortcut:  [ALT] [l] [m]

• At the prompt window, choose the selections.  To see the prompt options, click More.

   

  Certified Mailers Prompt Options
  Selection	To determine the source of the data for the mailers, click one of the following options: Real Estate Masters - Prints Tax Accounts with a Real Estate or Supplemental Account Type from the Tax Master File (TAXMAST). Personal Property Masters - Prints Tax Accounts with a Personal Property Account Type from the Tax Master File (TAXMAST). Real Estate Liens - Prints Tax Accounts from the Real Estate Lien File (RELIEN). Personal Property Liens - Prints Tax Accounts from the Personal Property Lien File (PPLIEN).
  Sort By	To determine the sort sequence of the mailers, click one of the following options. Alphabetical:  Sorts by Owner Name 1. Zip Code:  Sorts by Zip Code (Postal Code). Tip:  Sort by Zip Code to take advantage of the bulk postal rate.
  Owner Name 1 Range	To limit the printed mailers to Tax Accounts within a specific range of Owner Names, enter the full or partial Owner Name in the From and To fields.  (up to 10 characters) Notes: This range applies only if you specified the Alphabetical sort option. To include mailers for all Owners, leave the From and To fields blank.
  Zip Code Range	To limit the printed mailers to Tax Accounts within a specific range of Zip Codes, enter the Zip Codes in the From and To fields.  (up to 10 characters) Notes: This range applies only if you specified the Zip Code sort option. To include mailers for all Zip Codes, leave the From and To fields blank.
  Print Map/Lot/Sub/Type and Tax Account	To print the Property ID and Tax Account Number on the mailers, check the box. To omit the Property ID and Tax Account Number from the mailers, clear the box. Note:  The Property ID does not print on mailers for Personal Property Tax Accounts.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To generate the report, click Print. Keyboard shortcut: [ALT + p]
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

• At the print alignment prompt window, choose the selections.  To see the prompt options, click More.

  The alignment page prints XXXs to help you align the mailers on your printer.  Line up the top row of XXXs where you want the Owner Name to print.

  After the alignment page prints, the program displays the Print Test Alignment prompt again.  You can reprint the alignment label as many times as necessary.  Then you can print the labels by clicking No.

  Example:

  

   

  Print Alignment Prompt Options
  	To print an alignment test pattern before printing the rest of the mailers, click Yes (or press [ENTER] if the button is in focus).
  	To print the mailers without printing an alignment label, click No.
  	To print the mailers without printing an alignment label, click Close.

• To see the certified mailer sample, click More.

  Selection Parameters for this Report Sample:
  Selection = Real Estate Master	Sort By = Alphabetical
  Range = I through J	Print Map/Lot/Sub/Type and Tax Account = selected

  Alignment Sample:

  Report Sample:

• To see descriptions of the certified mailer fields, click More.

   

  Certified Mailer Fields
  Name	Includes the following Owner information: Owner Name 1 Owner Name 2
  Address	Includes the following Owner information: Address 1 City State Zip Code (Postal Code)
  Property ID	Property ID (Map/Lot/Sub/Type) Note:  Property ID prints only if specified and only if you specified one of the Real Estate selections.
  Account	Tax Account Number Note:  The Tax Account Number prints only if specified.