G/L Pay Amount Table Maintenance (GL Pay)

Use G/L Pay Amount Table Maintenance to maintain General Ledger Account Numbers used by the Payroll Post to create journal entries for gross pay, net pay, and direct deposit.

For additional information, click More.

Directions:

To see directions for...

• Opening G/L Pay Amount Table Maintenance, click More.

   

  1. Click Payroll from the Menu Bar.

  2. Click Miscellaneous File Maintenance.

  3. Click Table FM.

  4. Click Alpha Tables.

  5. Click G/L Pay Amount (G/L PAY).
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [p] [m] [a] [p].

   

  G/L Pay Amount Table Maintenance Window Example:

  

   

• Creating a new G/L Pay Amount Table, click More.

   

  Note:  You can not create a new G/L Pay Amount table.  The necessary table is created during the software installation and updates.  To maintain the G/L Pay Amount table, see the instructions for editing later in this topic.

   

• Editing the existing G/L Pay Amount Table, click More.

  CAUTION:  To avoid losing data, you must save the changed record.

  1. To display the record to be changed, simply open G/L Pay Amount Table Maintenance.  The record automatically displays.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER].
     Keyboard shortcut:  [ALT + s]

   

  G/L Pay Amount Table Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Table ID	The program sets the Table ID to GL Pay. Tip:  This maintenance is for a single table containing a single record.
  	To update the changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save the changed record.
  	Search is not active for this program.
  	Retrieve is not required in this program.
  Title	Enter the Table Title, which is an abbreviated name for the table.  (up to 14 characters)
  Description	Enter the Table Description, which is the full name of the table.  (up to 79 characters)
  Tip:  The following fields print on the Payroll Post Reports - Post to G/L Journal.
  Gross Pay Description	Enter the General Ledger Account Description for the Gross Pay journal entry.  (up to 12 characters)
  Gross Pay G/L Account	Enter the General Ledger Account Number for the Gross Pay journal entry.  (up to 20 characters)
  Net Pay Description	Enter the General Ledger Account Description for the Net Pay journal entry.  (up to 12 characters)
  Net Pay G/L Account	Enter the General Ledger Account Number for the Net Pay journal entry.  (up to 20 characters)
  Direct Deposit Description	Enter the General Ledger Account Description for the Direct Deposit journal entry.  (up to 12 characters)
  Direct Deposit G/L Account	Enter the General Ledger Account Number for the Direct Deposit journal entry.  (up to 20 characters)

   

• Deleting the G/L Pay Amount Table, click More.

   

  Note:  To maintain data integrity, you can not delete the G/L Pay Amount Table.