Field Description - General Ledger Account Number

The General Ledger (G/L) Account Number, also referred to as the expense account, links the Payroll module to the G/L module through the Department Number.  Most commercial installations use the G/L Account Number as the Department Number (as opposed to municipalities, which use the Appropriations Account Number).  In some cases (for Variable setups), the Department Number is a unique number and cross-references to the G/L Account Number.

Tips:

• During Department Master Maintenance, this field displays in place of the Appropriations Account Number only if the Company Control Option for the Department File Active Flag is set to V = Variable at the Payroll I Tab.

• The Payroll Post uses the G/L Account Numbers set up during G/L Pay Amount Table Maintenance (GL Pay).

• For more information about Department Numbers, refer to Understanding Municipal vs. Commercial Department Numbers.

Format:  up to 20 characters.  Although the standard G/L Account Number is four digits long, the Payroll module can handle longer numbers.