Payroll Verification Reports Instructions

Use the Payroll Verification Reports to confirm that various payroll files are in balance with each other.  NDS Technical Support may direct your to run this report when researching suspected data discrepancies.  You can select up to seven different verification reports.

For additional information, click More.

Directions:

To see directions for...

• Opening the Payroll Verification Reports, click More.

   

  1. Click Reporting from the Menu Bar.

  2. Click Other Reports.

  3. Click Payroll Verification Report.
     
     Or, use the keyboard shortcut:  [ALT] [e] [o] [p].

   

  Payroll Verification Reports Window Example:

  

   

  Report Writer Window Example:

  

   

• Choosing the selections at the prompt window, click More.

   

  Procedure:

  1. Fill in the Payroll Verification Report prompts described below.

  2. Click Continue to display the Report Writer.

  3. Review the Report Writer prompts and make changes, if applicable.
     Tips:

  4. To send the report(s) to the Print View window, enter the appropriate Printer Number (usually 5).

  5. For more information, refer to the Report Writer Overview.

  4. Click OK to run the report.

   

  Payroll Verification Reports Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Selection Number Range	To specify which verification functions to perform, enter the Start at Selection Number and the Continue through Selection Number.  (1 through 7) Tip:  To print all reports, enter 1 through 7. Options: Compare Employee Totals to Employee Quarterly Totals:  Compares the Employee Totals file (EMPTOTAL) to the Employee Quarterly Totals file (EMPQTR) and prints any differences in Gross Pay, withholding, retirement, and earnings. Tip:  For a list of fields printed on the report, see the Report Sample. Compare Employee Totals to Check History:  Compares the Employee Totals file (EMPTOTAL) to the Pay Check History file (PAYHIST) and prints any differences in Gross Pay, withholding, and earnings. Tip:  For a list of fields printed on the report, see the Report Sample. Compare calculated FICA W/H to FICA W/H on the Employee Totals:  Recalculates the FICA withholding for each employee and any discrepancies with the actual FICA withheld in the Employee Totals file. Tip:  For a list of fields printed on the report, see the Report Sample. Compare calculated FICA W/H to FICA W/H on Check History:  Recalculates the FICA withholding for each employee check in history and prints any discrepancies with the actual FICA withheld in the Pay Check History file (PAYHIST). Tip:  For a list of fields printed on the report, see the Report Sample. Accumulate Totals for Employee Totals and Quarterly Files:  Accumulates and prints totals from the Employee Totals file and the Employee Quarterly file for regular earnings and time, overtime earnings and time, and other earnings amounts. Tip:  For a list of fields printed on the report, see the Report Sample. Accumulate Totals for a Range of Dates in Check History:  Accumulates and prints totals from the Pay Check History file for Gross Pay and withholding amounts. Tip:  For a list of fields printed on the report, see the Report Sample. Check Permanent Pay Check Files:  Checks the Permanent Pay Files for extraneous detail and terminated employees. Tip:  For a list of fields printed on the report, see the Report Sample.
  Check Date Range	To specify a range of dates to be included in certain reports, enter the From Check Date and To Check Date.  (MM/DD/CCYY) Note:  The Check Date Range is applicable only to options 2, 4, and 6.
  	After entering the report prompts, click Continue to display the Report Writer prompts. Keyboard shortcut:  [ALT + o]
  	To escape from the print routine, click Cancel. Keyboard shortcut:  [ALT + c]

   

• Report Sample(s), click More.

   

  To see examples of the reports, click Payroll Verification Report Samples.