Payroll Accruals
The Payroll Accruals is an optional part of Payroll that allows you to track vacation, sick time and other pay accruals that you offer for your employees. You can set up employees to automatically accrue time with each payroll cycle as well as track the time that they have used. Or, you can manually set the employee's accrued amount and then track when the employee receives vacation or sick pay. Use the Employee Totals Vacation/Sick area of Employee Totals Master Maintenance to enter employee accrual information and view the time the employee has used. The Maximum fields for sick and vacation will display either Maximum Accrued or Maximum Available depending on how the Company Control Option for the Accrued/Available Sick/Vacation Maximum field in the Payroll II Tab is set. To change your setting, please contact NDS Support.
When an employee receives a paycheck with an Other Pay with an Other Pay Type of 2 - Sick, the number of hours for the sick time will be added to their Sick Time Amount Taken and will reduce their Sick Time Available.
When an employee receives a paycheck with an Other Pay with an Other Pay Type of 3 - Vacation, the number of hours for the vacation time will be added to their Vacation Time Amount Taken and will reduce their Vacation Time Available.
Note: Payroll offers 2 separate accrual tools. There are basic accruals for vacation and sick that are accrued based upon each pay period. They are referred to as Payroll Accruals and this type of accrual is explained below. The second accrual tool, referred to as Employee Accruals is more flexible, offers more types of accruals and multiple ways for the time to be accrued. Directions for this type of accrual are found here.
Setup
The instructions refer to sick time. Vacation time is set up in the same way.
Enter an amount for the Sick Time Accrual Amount Per Period.
Enter an amount for the Sick Time Maximum Accrual Amount if there is a limit to the amount of sick time offered.
When this is set, the employee will receive the accrual amount each pay period.
Leave the Sick Time Accrual Amount Per Period blank.
Enter an amount for the Sick Time Maximum Accrual Amount if there is a limit to the amount of sick time offered.
Enter the amount of sick time the employee is offered as the Sick Time Accrued Amount.