Transaction Post

Use the Transaction Post routine to update the Inventory Master and Item masters with the transaction information.  A Transaction Post report provides totals for posted and unposted GL Categories.  If the General Ledger is configured, G/L journal entries are also created when applicable.  

Notes:

• If the General Ledger is configured, Inventory and COGS(non-job) accounts must exist for all GL Categories used in the transactions before the Post can be started.  To set up GL Categories, see GL Category Maintenance.

• The Transaction Journal must be run before starting the Transaction Post.

• Posting Details:

• When posting a receipt transaction the quantity on order decreases and the quantity on hand is increased.  This moves items from being ordered to actually existing in the warehouse when they are received.

• A Transfer transaction moves items between locations.

• Serial numbers are removed from the system if their quantity is zero or negative. This represents an item leaving the system through a sale, receipt, adjustment or transfer.

• Transaction Post details are maintained in the tbl_inventory_transaction_post_log table.  To view the details, see the Transaction Post Log routine.

Directions:

To see directions for...

• Opening the Transaction Post Routine, click More.

   

  1.  Click Transactions Menu from the Menu.

  2.  Click Transaction Post.

   

  Transaction Post Window Example:

  

   

• Choosing the Selections for the Post, click More.

   

  Transaction Post Prompts
  Batch Number	Enter the beginning and ending Batch Number to post.  Or, leave blank to include all batches.
  GL Period	Enter the GL Period number for the generated General Ledger entries, if applicable. Note:  The GL Period is required, if the General Ledger interface is configured.  If the General Ledger interface is not configured, GL Period is not available.
  Printed Transaction Journal?	If the Transaction Journal has been printed and approved, click to check this box. Note:  The Transaction Post can only be performed after the Transaction Journal has been printed.
  Items using Serial Numbers are Present.  Post Serial Transactions?	If Post Serial Numbers is set to Ask when Posting, then this prompt displays.  Enter Yes to post serial transactions, or enter No to omit posting the serial transactions. Note:  If No is selected and there are serial transactions, the user is warned that serial transactions will not be processed.
  	To run the routine, click Post, or press [ENTER]. Or, to escape from the routine, click Cancel . Note:  Click Close .
  Post Complete Message
  	When the Post is complete, the following message displays.
  	Click OK to close the Post.

   

• Report Sample(s), click More.

   

  To see an example of the report, click Transaction Post Printout.