Chart of Accounts Report Instructions

Use the Chart of Accounts Report to list the General Ledger Account Numbers. You can select accounts by Fund and Account Number. You can sort the report in several ways.

This report is also known as the G/L Chart of Accounts.
A copy of the report is saved to report history for a complete audit trail.
For more information about running reports, see Print View.
For more information about the buttons on the toolbar, see the Reporting Toolbar.
To see an example of the report, click Chart of Accounts Report Sample.

Directions:

To open click Chart of Accounts on the Toolbar.

Or click Reporting from the Menu and then click Chart of Accounts.

Or, use the keyboard shortcut: [CTRL + c]

Note: You may also be able to access the General Ledger menu while in another INVISION application. To activate the General Ledger menu in another application, the G/L Application Control must be set up for the application during installation.

Chart of Accounts - Header Info. Window Example:

Chart of Accounts Report Prompt Options

Header Information

Fund

To limit the report to a range of GL Account Funds, select the funds from the list of funds. (4.0 numeric)

Tip: To include all funds select All Funds.

Account or Element Range

Account

Element

To limit the report to a range of GL Accounts, select the Account option.

Or limit the report to a range of Account Elements, click Element. You will see the Element Range Prompt, as shown here. You can select accounts to print on the report by entering ranges of Elements.

Note: The list of elements varies according to the settings for each facility.

Single Period Activity Report - Element Range Example:

Account Range

To limit the report to a range of Account Numbers, enter the from and to Account Numbers (inclusive). (format varies)

Tip: To select all accounts, leave blank.

Element Ranges

To select accounts by Element to be included in the report, enter the from and to values for each applicable Element. (format varies)

Print Step-Down Allocations

To print the Step-Down Accounts, click to check the box.

To omit the Step-Down Accounts, leave the box unchecked.

Print Clear to Account

To print the Clear To Accounts, click to check the box.

To omit the Clear To Accounts, leave the box unchecked.

Exclude Inactive Accounts

To omit from the report accounts with an Inactive Account Status, click to check the box.

To include accounts with an Inactive Account Status on the report, leave the box unchecked.

Sort by

To specify how to sort the report, click one of the following options in the drop-down list: