Chart of Accounts Report Instructions

Use the Chart of Accounts Report to list the General Ledger Account Numbers.  You can select accounts by Fund and Account Number.  You can sort the report in several ways.

• This report is also known as the G/L Chart of Accounts.

• For more information about running reports, see Print View.

• For more information about the buttons on the toolbar, see the Reporting Toolbar.

Directions:

To see directions for...

• Opening the Chart of Accounts Report, click More.

   

  Click Chart of Accounts on the Toolbar.

   

  • Other Methods:

  1.  Click Reporting from the Menu Bar.

  2.  Click Chart of Accounts.

  3.  Or, use the keyboard shortcut:  [CTRL + c]

  4.  Or, click the following sequence:
  View from the Menu Bar; and then Chart of Accounts.
  Keyboard shortcut:  [ALT] [v] [c]

  5.  Note:  You may also be able to access the General Ledger menu while in another INVISION module.  To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

   

  Chart of Accounts - Header Info. Window Example:

  

   

  Chart of Accounts - Element Range Window Example:

  

   

• Choosing the selections at the prompt window, click More.

   

  Chart of Accounts Report Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Header Information
  Fund # From/To	To limit the report to a range of Funds, enter the From and To Fund values, inclusive.  (4.0 numeric) Tip:  Leave blank to include all Funds.
  Account From/To	To limit the report to a range of Account Numbers, enter the From and To Account values, inclusive.  (format varies) Tips: Leave blank to include all Accounts. To Search for an Account Number, click Search .
  	To enter ranges of Account Elements (described below), click Element Range.
  Print Step-Down Allocations	To print the Step-Down Accounts, click to check the box. To omit the Step-Down Accounts, leave the box unchecked.
  Print Clear to Account	To print the Clear To Accounts, click to check the box. To omit the Clear To Accounts, leave the box unchecked.
  Exclude Inactive Accounts	To omit from the report accounts with an Inactive Account Status, click to check the box. To include accounts with an Inactive Account Status on the report, leave the box unchecked.
  Sort by	To specify how to sort the report, click one of the following options in the drop-down list: 1 - Fund 2 - Account 3 - Type/Account
  	To begin printing to the Windows® default printer, click Print, or press [ENTER]. Keyboard shortcut:  [ALT + p]
  	To print to the Print View screen, click here.
  	To escape from the print routine, click Cancel. Keyboard shortcut:  [ALT + c]
  Element Range Tip:  This prompt displays a list of the Elements defined for the Account Number.  The list of elements varies according to the settings for each facility.  You can select accounts to print on the report by entering ranges of Elements.
  Element Ranges	To select accounts by Element to be included in the report, enter the from and to values (inclusive) for each applicable Element.  (format varies)

   

• Report Sample(s), click More.

   

  To see an example of the report, click Chart of Accounts Report Sample.