Miscellaneous Receivables Entry Prompts

Batch

Enter an optional batch ID if you want to process certain miscellaneous receivables as a group.  

Or, click Search to retrieve a batch from the Search list.

Or, click Fast Maintenance to create a batch ID.

Location

Customer

Enter a location ID or a customer ID.  Then, click Retrieve or press [ENTER. (up to 12 characters)
Or, click Search to retrieve a location or a customer from the Search list.

The customer information displays including the name, mailing address, and balances.  If transactions have already been entered and committed, the transactions display and can be edited.

Billing Information Area

Service Date

today's date displays as the service date, which can be edited. (mmddccyy)

Note:  This field pertains to open item customers.

Due Date

Enter an invoice due date. (mmddccyy)

Current Invoice

Current invoice only pertains to open item customers.  Use these fields if you are adjusting an existing invoice, or need to create multiple new invoices that are separate from each other.

To start a new invoice if you are entering more than 1 invoice for the account, clicking New .  The next available invoice number displays.

Or, to adjust an existing invoice, click Adjust .  Then, select an invoice from the pop-up list of open invoices for the account.

Enter Transaction Details

Use the transactions detail area to enter and edit the transaction details for the customer.

Tran. Code

Enter the transaction code to generate the miscellaneous receivables transaction. (1-10 characters)

Notes:

• Be sure to select a miscellaneous receivable transaction code.  Other billing codes cannot be used in this screen.

• To reverse a posted miscellaneous receivables charge, enter a (-) negative transaction code.

• To search for a Transaction Code ID, click Search or press [CTRL + f].

Item ID

Enter the ID for the item. (up to 20 characters)

Tip:  To look for the item ID, right-click and select Item ID Search.

UOM

Displays the item unit of measure for your reference.

LOC

Enter the location for the item.

Work Order

Enter the work order number if applicable.  Or, the work order number displays from generated transactions in work order entry.

Note:  To look for the work order, right-click and select Work Order Search.  This opens the Search where you can look for the work order.

Units

Enter the number of item units to be charged. (7.2 numeric)

Price

Displays the price per unit for the item.

Charge

Calculates and displays the charge amount based on the units and price, or on the transaction code minimum charge amount, depending on how the transaction code is set up.  This can be edited.

Tax

Calculates and displays, if applicable.  This cannot be edited.

Amount

Calculates and displays the transaction total amount, which is calculated by adding together the charge amount and the tax amount.  This cannot be edited.

Age

Displays the default age code for the transaction code, which can be edited. (4.0 numeric)

Tip:  Typically, you will accept the default age code displayed.

Reference 1

Reference 2

Displays the item description as the reference.

Or, if a free type transaction code is used, enter additional text here.

Enter an optional reference to associate with the transaction. (up to 65 characters)

Current Total

Displays an accumulated total of the detail amounts committed for the customer.

To complete the line, click Add to List or press [ENTER].
Keyboard shortcut:  [ALT + a]

Or, To cancel the transaction before adding it to the transactions list, click Cancel .

Note:  The completed detail line displays in the transactions list which is now highlighted.  The cursor returns to the Tran. Code field for adding another line or committing the transactions.

To complete entry of the transactions for the customer, click Commit List.

Keyboard shortcut:  [CTRL + o]

After clicking commit, the entries are cleared and the cursor stops at the customer ID field.

Removing Transactions

To remove a line from the transaction list, click to highlight the desired line, and next click Delete.

Keyboard shortcut:  [CTRL + d]

To delete ALL transactions for the customer, click Trash Bin.  The following prompt displays:

To remove all transactions for the customer, click Proceed.  Or, to stop and save the transactions, click Cancel.

Transaction Details List Area

Use the transaction list to view the entered and committed, but unposted miscellaneous receivables transactions for a customer.

Details for each transaction line displays.  An individual line can be deleted or, all of the detail lines can be deleted, if needed.

Editing Unposted Transactions

Note:  Transactions can be edited as many times as necessary until the Miscellaneous Receivables Post is run.

1.  From the transaction list, click to highlight the desired transaction detail line to change.

2.  Click the mouse in the field to change.

3.  Enter the data changes.

4.  To complete the edit process, click Add to List.

Tip:  After you click Add to List, you can see the changed transaction in the transaction list.

Editing Posted Transaction

Using Miscellaneous Receivables Entry you can enter a reversing charge, perform the Miscellaneous Receivables Post and then enter the correct receivables transaction.  

Note:  NDS recommends using this method to provide a complete audit trail.

Deleting Transactions

Deleting Unposted Miscellaneous Receivables Transactions

To delete all transactions for a customer, use the Trash Can.  See Trash Can above.

To delete a single transaction from the transaction list, click to highlight the transaction line to change.  Click Delete.

Deleting Posted Miscellaneous Receivables Transactions

During Miscellaneous Receivables Entry you can enter a reversing charge, perform the Miscellaneous Receivables Post and next enter the correct transaction.  

Note:  NDS recommends using this method to provide a complete audit trail.