Period End Aging

Use the Period End Aging program to roll (age) the customer A/R balances at the end of the period. For example, if you have current, 30-day, 60-day, 90-day, and 120-day AR balances set up for your customers, during the Period End Aging routine the current balance is moved to the 30-day balance, the 30-day balance is moved to the 60-day balance, the 60-day balance is moved to the 90-day balance, and the 90-day balance is added to the 120-day balance.

The Period End routines are flexible to fit your office's accounting methods. For example, if you bill monthly, you can perform the Period End Aging routine and the Period End Clear routine monthly. Or, if you bill quarterly, you can perform the Aging and Period End Clear quarterly instead of monthly. For more information, please contact NDS Support.

Important:

In the event the Period End Aging does not complete, you can rerun the routine on the same day as originally started. During the Period End Aging the customer's Last Period Aging Date is updated to allow the aging routine to be run multiple times on the same date without aging a customer more than once.
Generally, NDS encourages you to synchronize when you perform the Period End routines, so that you perform the Period End Aging and the Period End Clear in the same order during your billing cycle.
To see an example of the report, click Period End Aging Printout Sample.

Directions:

To open:

1. Click Period End Work from the Menu.

2. Click Period End Aging.

Or, use the keyboard shortcut: [ALT] [k] [a].

Period End Aging Window Example:

Period End Aging Prompts
Services	To select the services to age, click to check the appropriate services listed. Tip: To quickly select or de-select all services listed, click Check All .
Companies	To select the companies to age, click to check the appropriate companies listed. Tip: To quickly select or de-select all companies listed, click Check All .
Finance Periods	To select the finance periods to age, click to check the appropriate finance periods listed. Tip: To quickly select or de-select all finance periods listed, click Check All .
Status	To select the customer statuses to age, click to check the appropriate statuses listed. Tip: To quickly select or de-select all statuses listed, click Check All .
	To start the Period End Aging routine, click Proceed or press [ENTER]. Keyboard shortcut: [ALT + p] Or, to escape without performing the Period End Aging routine, click Cancel . Keyboard shortcut: [ALT +c]
Server Process Status	Displays information pertaining to the various phases of the Period End Aging process to guide you. Important: The status displays Complete when the process is ended. In addition, the Message window displays Process Ended and 100% to alert you when the routine is complete.
	To print a hard copy of the Period End Aging or to save a copy, click Print Screen. Notes: NDS recommends that you print or save the report for a complete audit trail. For printing information, see the Print View topic.
	To close the Period End Aging routine when Complete displays and the routine is finished, click Close .
	Important: The Status of Complete displays when the routine is completed. Before closing the window, review all messages that display and confirm the Period End Aging is correct.