ACH Receipts Batch Trailer Maintenance

Use ACH Receipts Batch Trailer Maintenance to maintain the batch trailer information for the ACH receipts transmission file.  The batch trailer may be used when creating the ACH Receipts balance credit entry.

Tips:

• The File Header, the Batch Header and the Batch Trailer work together as a set during ACH Receipts processing.  In order for them to work together, you must assign the same value to the File Header ID, Bath Header ID and the Batch Trailer ID.

• Your bank or other financial institution provides the information needed to fill in the fields for the ACH receipts batch trailer record.

• The batch trailer information is set during installation and, once this information is set, it will not change unless you change your method for processing the transmission file.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening ACH Receipts Batch Trailer Maintenance, click More.

  1.  Click Processes from the Menu.

  2.  Click ACH Receipts.

  3.  Click Batch Trailer.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [p] [a] [t].

   

  ACH Receipts Batch Trailer Maintenance Window Example:

  

   

• Creating an ACH Receipts Batch Trailer record, click More.

   

  ACH Receipts Batch Trailer Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Batch Trailer ID	Enter the same value for the batch trailer as was entered for file header ID and then, click Retrieve , or press [ENTER]. (up to 10 characters) Tip:  If you are building a new batch trailer, New  displays near the batch trailer ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing batch trailers, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r]
  Description	Enter ACH BATCH TRAILER for the description. (up to 40 characters)
  Account Name	Enter the utility company's name for the account name. (up to 22 characters)
  Transaction Code	Leave the default transaction code. (2.0 numeric)
  Account Number	Note:  Help for this field is not currently available.
  ACH Number	Enter the utility company's bank account number into which the ACH payments will be deposited. (up to 9 characters)

   

• Editing an ACH Receipts Batch Trailer record, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, enter the Batch Trailer ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  
  Tip:  If you do not know the Batch Trailer ID, you can click Search  to see a list of Batch Trailers.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

• Deleting an ACH Receipts Batch Trailer record, click More.

   

  1.  To display the record to be deleted, enter the Batch Trailer ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  Tip:  If you do not know the Batch Trailer ID, you can click Search  to see a list of Batch Trailers.

  2.  Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut:  [ALT] [f] [d]

  3.  At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.

  Example:

  

   

  Note:  After you click Proceed, you will see the following message on the Status Bar.