ACH Receipts File Header Maintenance

Use ACH Receipts File Header Maintenance to maintain the file header record for the ACH receipts transmission file.

Notes:

• The File Header, the Batch Header and the Batch Trailer work together as a set during ACH Receipts processing.  In order for them to work together, you must assign the same value to the File Header ID, Bath Header ID and the Batch Trailer ID.

• Your bank or other financial institution provides the information needed for the fields for the ACH receipts file header.

• Generally, the File Header information is set during installation and, once this information is set, it will not change unless you change your method for processing the transmission file.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening ACH Receipts File Header Maintenance, click More.

  1.  Click Processes from the Menu.

  2.  Click ACH Receipts.

  3.  Click File Header.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [p] [a] [f].

   

  ACH Receipts File Header Maintenance Window Example:

  

   

• Creating an ACH Receipts File Header, click More.

   

  ACH Receipts File Header Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  File Header ID	Enter the unique identification for the file header and click Retrieve, or press [ENTER]. (up to 10 characters) Keyboard shortcut:  [ALT + t] Tip:  If you are building a new file header, New  displays near the file header ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing file headers, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r]
  Description	Enter ACH FILE HEADER as the description. (up to 40 characters)
  ACH Record Type	Leave the default ACH record type for the ACH receipts file header. (2.0 numeric)
  Priority Code	Leave the default priority code for the ACH receipts file header. (2.0 numeric)
  Transmission Date	Leave this field blank as the Transmission Date is updated during Export Payments. (mmddccyy - slashes and century optional)
  Transmission Time	Leave this field blank as the Transmission Time is updated during Export Payments. (hh:mm)
  File ID Modifier	Enter the File ID Modifier for the ACH receipts file header. (up to 1 character)
  Record Size	Leave the default file header record size for the ACH receipts file header. (3.0 numeric)
  Blocking Factor	Leave the default blocking factor for the ACH receipts file header. (3.0 numeric)
  Format Code	Leave the default format code for the ACH receipts file header. (1.0 numeric)
  ACH Destination ID	Enter utility company's bank account number into which the ACH payments will be deposited. (up to 10 characters)
  ACH Federal ID	Enter the utility company's federal taxpayer ID as the ACH Federal ID. (up to 10 characters)
  Destination Name	Enter the name of the bank receiving the ACH file as the Destination Name. (up to 23 characters)
  Origin Name	Enter your organization's name.  This is where the ACH receipts originated from. (up to 23 characters)
  Reference Code	Enter a reference that will be included on each ACH payment transaction. For example, WTR BILL. (up to 8 characters)

   

• Editing an ACH Receipts File Header, click More.

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, enter the File Header ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  
  Tip:  If you do not know the File Header ID, you can click Search  to see a list of File Headers.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

• Deleting an ACH Receipts File Header, click More.

  1.  To display the record to be deleted, enter the File Header ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  Tip:  If you do not know the File Header ID, you can click Search  to see a list of File Headers.

  2.  Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut:  [ALT] [f] [d]

  3.  At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.

  Example:

  

   

  Note:  After you click Proceed, you will see the following message on the Status Bar.