Update Current Year Expended Instructions

Use the Update Current Year Expended routine to update the Budget Expended Current Year amount with the most recent Appropriation Master Expended Paid amount.  The Budget Current Year Expended amount is set during the Budget Update/Clear routine.  Depending on how long your budget process is, you may need to run the Update Current Year Expended routine to move the most recent Appropriation Master Expended Paid amounts to the Budget Masters.

Notes:

• You can run this step as often as needed during the budgeting process.  For more information about the timing and sequence of budgeting tasks, see Budgeting Procedure.

• For more information about running reports, see Print View.

Directions:

To see directions for...

• Opening the Update Current Year Expended Routine, click More.

   

  1.  Click Fund Accounting from the Menu Bar.

  2.  Click Budgeting.

  3.  Click Update Current Year Expended.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [u] [b] [y].

   

  Update Current Year Expended Window Example:

  

   

   

• Choosing the Selections at the Prompt Window, click More.

   

  Update Current Year Expended Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To run the routine and generate the report, click Proceed, or press [ENTER]. Keyboard shortcut: [ALT + p]
  	Important: The Update Current Year Expended printout displays information pertaining to the various phases of the process to guide you.  The report displays Done to alert you when the routine is complete.
  	To escape from the routine: Click Cancel. Keyboard shortcut: [ALT + c] Or, click Close .

   

• Report Sample(s), click More.

   

  To see an example of the report, click Update Current Year Expended Report Sample.