BGT-HDR Table Maintenance

Use BGT-HDR Table Maintenance to maintain the appropriate budget years for the Budget Reports.  There are two tables to maintain:  BGT-HDR and BGT-HD2.  Each table is used for a separate budget report which means you must update both tables each year.

Tips:  

• To print a list of tables and their values, refer to the Print Tables - Instructions.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening BGT-HDR Table Maintenance, click More.

   

  1.  Click Fund Accounting from the Menu Bar.

  2.  Click File Maintenance.

  3.  Click Table Maintenance.

  4.  Click Alpha Tables.

  5.  Click BGT-HDR Table Maintenance.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [u] [f] [l] [t] [b].

   

  BGT-HDR Table Maintenance Window Example:

  

   

  BGT-HD2 Table Maintenance Window Example:

  

   

• Creating a New BGT-HDR Table, click More.

   

  Note:  You can not create new BGT-HDR and BGT-HD2 tables.  The necessary tables are created during the software installation and updates.  To maintain the BGT-HDR and BGT-HD2 tables, see the instructions for editing later in this topic.

   

• Editing the Existing BGT-HDR Table, click More.

   

  CAUTION:  To avoid losing data, you must save changed records.

  1.  To display the table to be changed, select the Table ID from the drop-down list.  The selected table displays immediately.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

  BGT-HDR & BGT-HD2 Table Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Table ID	To specify which table you want to maintain, click one of the following Table IDs in the drop-down list. BGT-HDR:   BGT-HD2:   Required
  	To update the changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save changed records.
  	Note:  Search is not active for this table.
  	Note:  Retrieve is not required for this table.
  Title	Enter the Table Title, which is for informational purposes only.  (up to 14 characters) BGT-HDR Suggestion:  "BUDGET RPT HDR" BGT-HD2 Suggestion:  "BUDGET RPT HDR"
  Description	Enter the Table Description, which is for informational purposes only.  (up to 79 characters) BGT-HDR Suggestion:  "DESCRIPTION YEAR" BGT-HD2 Suggestion:  "DESCRIPTION YEAR"
  Description	Enter the description. (up to 12 characters)
  Year	Enter the appropriate year to accompany the column heading or report description. (up to 12 characters)

   

• Deleting the Existing BGT-HDR Table, click More.

   

  Note:  To maintain data integrity, you can not delete the BGT-HDR or BGT-HD2 tables.