General Journal Report Instructions

Use the General Journal Report to print journal entry transactions for a specific Period.  You can specify if you want to print current or history transactions.

For additional information, click More.

Directions:

To see directions for...

• Opening the General Journal Report, click More.

   

  • Basic Method (from the G/L Module):

  1. Click Reporting from the Menu Bar.

  2. Click General Journal Report.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [r] [j].
      

  • Advanced Method (from another NDS Module):

  1. Click General Ledger from the Menu Bar.

  2. Click Reporting.

  3. Click General Journal Report.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [g] [r] [j].
     
     Note:  To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

   

  General Journal Report - Report Writer Prompt Example:

  Tip:  For more information, refer to the Report Writer - Overview.

  

   

  General Journal Report - Report Options Window:

  Tip:  This appears after the Report Writer prompt.

  

   

  General Journal Report - Element Range Window:

  Tip:  This appears if you click Element Range at the Report Options window.

  

   

• Choosing the selections at the prompt windows, click More.

   

  General Journal Report Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Report Writer Prompt Window
  Report Writer Directions	If you want to use existing report settings, click Open and select the name of the settings. Or, you can change the settings on the fly using the Range Options, Sort Options, and Additional Options. If you want to save the current report settings, click Save and specify the name of the settings. To generate the report: Click Print View to display the report. Or, click Print Report to send the report to the default printer. Tip:  After you click Print View or Print Report, you will see the prompt for additional report options. Tip:  For more information, refer to the Report Writer - Overview.
  Report Options Prompt Window
  Period	To specify the Period for the journal entry transactions that you want to include in the report, click the Period in the drop-down list.  (predefined) Required
  Current / History Year	To specify which Fiscal Year for the journal entries to include in the report, click one of the following options in the drop-down list: Current:  Prints the balances for the periods in the current Fiscal Year. CCYY:  Prints the balances for the specified historical Fiscal Year. Examples:  2004, 2003, 2002, etc.
  	To select ranges of Account Numbers by the Account Element, click Element Range.  You will see the Element Range Prompt described below.
  	To generate the report, click Print or press [ENTER]. Keyboard shortcut: [ALT + p] Tip:  The report is sent to either the default Windows printer or the Print View window, depending on the option you selected at the Report Writer prompt.  For more information, refer to the Report Writer - Additional Options.
  	To escape from the print routine, click Close.
  Element Range Prompt Tip:  This prompt displays a list of the Elements defined for the Account Number.  The list of elements varies according to the settings for each facility.  You can select accounts to print on the report by entering ranges of Elements.
  From Element & To Element	To select accounts by Element to be included in the report, enter the from and to values (inclusive) for each applicable Element.  (format varies)
  	To display Report Options prompt, click Report Options.
  	To generate the report, click Print or press [ENTER]. Keyboard shortcut: [ALT + p] Tip:  The report is sent to either the default Windows printer or the Print View window, depending on the option you selected at the Report Writer prompt.  For more information, refer to the Report Writer - Additional Options.
  	To escape from the print routine, click Close.

   

• Report Sample(s), click More.

   

  To see an example of the report, click General Journal Report Sample.