Labor Distribution Master Maintenance

Use Labor Distribution Maintenance to display the totals for a department's pay distribution.  You can see the regular time totals, overtime time totals, and gross earnings totals for the current pay period, month, quarter, and year.  You can also specify any department numbers to be excluded from overhead distribution (referred to as exceptions).

Tips:

• Labor Distribution is active only if the Labor Distribution Table (PRLABOR) table exists.  If Labor Distribution is not active, this option will not appear on the menu.

• The PRLABOR table defines which General Ledger Account Numbers cause page breaks in the Labor Distribution Master Report.

• The Payroll Post process creates and maintains labor distribution records, so normally you do not need to add or delete records.

• You can assign the labor distribution percent to multiple departments during Employee Master Maintenance in the Employee Pay Distribution Area.

• For more information about labor distribution, see the Understanding Labor Distribution topic.

• For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening Labor Distribution Master Maintenance, click More.

   

  • Click Payroll from the Menu Bar, and next click Miscellaneous File Maintenance; then click Labor Distribution Master.

  • Or, use the keyboard shortcut:  [ALT] [p] [m] [l].

   

• Creating a new Labor Distribution record, click More.

   

  Warning:  Normally, you do not have to add new records, because they are created by the Payroll Post process.

  To create a new record choose one of these methods:

  • Enter the Department Number for the new records and click Retrieve , or press [ENTER] if the button is in focus.
    Keyboard shortcut:  [ALT + t]

  • Or, enter the Department Number for the new record and click File from the Menu Bar; next click New.
    Keyboard shortcut:  [ALT] [f] [n]

  Tip:  To indicate that you are building a new Labor Distribution master, displays near the Department Number.  Default entries display and the first field is highlighted to let you know you can begin entering information.

  Labor Distribution Master Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Department Number	Enter the Department Number for a new or existing labor distribution master.  (8.0 numeric)  Required.
  	To update the new or changed information, click Save, or press [ENTER] if the button is in focus. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed labor distribution records.
  	To view all of the existing labor distribution records, click Search.  From the Search list you can select a Department Number to change or delete. Keyboard shortcut: [ALT + r]
  	To display an existing labor distribution record, enter the Department Number and click Retrieve, or press [ENTER] if the button is in focus. Keyboard shortcut: [ALT + t]
  Exception?	To identify if the values for a department are to be excluded from overhead distribution, click one of the following options in the drop-down list: Y - Exception from OH calculations N - No exceptions from OH calculations Note:  The Payroll Post automatically creates records with a default of (N)o.
  Exception Department	Specify which department(s) are to be excluded from overhead calculations.  (8.0 numeric) To omit a single department from overhead calculations, enter the Department Number here. To omit all departments from overhead calculations, leave this field blank. Note:  This field is active only if you specified Y(es) in the Exception? field.
  	To Search for a valid Department Number, click the magnifying glass and you will see all of the existing codes.  From the Search list you can select a department to display. Keyboard shortcut: [CTRL + f]
  Note:  The following field values are updated by the system, so normally, you do not need to edit them.
  Regular Hours - Current	Displays the Regular Time Total (hours or days) for the current pay period.  (6.3 numeric)
  Regular Hours - MTD	Displays the Regular Time Total (hours or days) for the current month.  (6.3 numeric)
  Regular Hours - QTD	Displays the Regular Time Total (hours or days) for the current quarter.  (6.3 numeric)
  Regular Hours - YTD	Displays the Regular Time Total (hours or days) for the current year.  (6.3 numeric)
  Overtime Hours - Current	Displays the Overtime Time Total (hours or days) for the current pay period.  (6.3 numeric)
  Overtime Hours - MTD	Displays the Overtime Time Total (hours or days) for the current month.  (6.3 numeric)
  Overtime Hours - QTD	Displays the Overtime Time Total (hours or days) for the current quarter.  (6.3 numeric)
  Overtime Hours - YTD	Displays the Overtime Time Total (hours or days) for the current year.  (6.3 numeric)
  Distribution Amount - Current	Displays the Gross Pay Earnings Total distributed to this department during the current pay period.  (8.2 numeric)
  Distribution Amount - MTD	Displays the Gross Pay Earnings Total distributed to this department during the current month.  (8.2 numeric)
  Distribution Amount - QTD	Displays the Gross Pay Earnings Total distributed to this department during the current quarter.  (8.2 numeric)
  Distribution Amount - YTD	Displays the Gross Pay Earnings Total distributed to this department during the current year.  (8.2 numeric)

   

• Editing an existing Labor Distribution record, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed labor distribution master records.

  1. To display the record to be changed, enter the Department Number and click Retrieve , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + t]
     Tip:  If you do not know the Department Number, you can click Search to see a list of departments.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + s]

   

• Deleting an existing Labor Distribution record, click More.

   

  Warning:  Normally, you do not have to delete existing records, because they are re-created by the Payroll Post process.

  1. To display the record to be deleted, enter the Department Number and click Retrieve , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + t]
     Tip:  If you do not know the Department Number, you can click Search to see a list of Other Pay records.

  2. Click File from the Menu Bar, and next click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
     
     Example:
     
     
     
     Note: After you click Proceed, you will see the following message on the Status Bar.