Charge/Payment Post Initialize

Use the Charge/Payment Post Initialize to update all month and year to date total fields including all MTD and YTD services, payments and adjustment/refund fields and the number of cases fields in the miscellaneous files.  The miscellaneous files consist of the ATB Categories, diagnoses, departments, locations, providers, groups, procedures, transactions, aged trial summary and profile analysis records.  This routine then clears (initializes) the daily transaction files of all services, payments, and adjustments transactions posted.

Notes:

• Print a final version hard copy of the Charge Journal, Payment Journal or the Charge/Payment Combo Journal prior to performing the Charge/Payment Post Initialize.

• If you want to post only services, print the Daily Charge Journal first.

• If you want to post only payments, print the Daily Payment Journal first.

• If you want to post both services and payments, print the Daily Charge Journal and the Daily Payment Journal or print the Charge/Payment Combo Journal prior to posting.

• If the Daily Transaction files have been initialized, you can print a To Date Journal for a specified date to get a print out of services, payments or other transactions.

• If INSight's Batch/Period Posting feature is active:

• You can only post batches with the current period code.  The period code represents the time span during which activity occurred, regardless of the actual date.  The Charge/Payment Post Initialize will include all tickets that have a batch number which starts with the specified period code.  Or, to specify one or several batches you can enter individual batch numbers all of which contain the appropriate period code.  In this case, only the tickets which have the specified batch numbers (containing the appropriate period code) are posted.

• Before the Charge/Payment Post Initialize can be performed the appropriate journals must be printed.  Only tickets and associated payments with the specified Batch Numbers are included for printing.

• During the post process, tickets and payments are compared to a batch list to determine what can be posted.  Transactions which are posted, are then marked as deleted in the daily files.

• After posting, if all entries from the Daily Transaction files are confirmed posted, the file is initialized (cleared).

• If you need to restart the Charge/Payment Post Initialize the selected batches display on the screen.  No new batches may be added to a restart.

• Tip:  You must post all charge and payment transactions in the daily transaction file (i.e. all batches posted) before you can perform the Daily A/R Check.

Directions:

• To see directions for opening the Charge/Payment Post Initialize, click additional information.

   

  • Click Daily Work from the Menu Bar, and next click Charge/Payment Post Initialize.

  • Or, use the keyboard shortcut:  [ALT] [k] [click Charge/Payment Post Initialize].

  Example:

  

   

• At the prompt window, choose the selections.  To see the report prompt options, click additional information.

   

  Charge/Payment Post Initialize Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Post	Entry Options: To post only services, click Services in the drop-down list.   Note:  This option posts and then deletes charges entered since the last post, but does not affect the Daily Payment file. To post only payments, click Payments in the drop-down list. Note:  This option posts and then deletes payments entered since the last post, but does not affect the Daily Charge file. To post both charges and payments, click Both in the drop-down list. Note:  This option posts both charges and payments entered since the last post and then clears the Daily Transaction file.
  Post to G/L Note:  The following two fields pertain to General Ledger and are available if INSight's General Ledger feature is activated.
  G/L Period	Enter a valid general ledger period number to post the journal entries. (1-13)
  Post Date	Displays the system date.  Press [TAB] to accept or enter another date as the Post Date to be included with the General Ledger journal entries.
  Underpayment Report Printed?	To indicate that the Underpayment Report has been printed, click the check box. To indicate that the Underpayment Report has not been printed, leave the check box blank. Notes:   This option pertains to posting payments and posting both services and payments. To proceed with posting payments you must print the Underpayment Report.
  	Displays the default printer number.  For more information, see Printing Options.
  	To begin the Charge/Payment Post Initialize, click Proceed.   Keyboard shortcut:  [ALT + p] Note:  If you selected to post payments or charges and payments, you must check the Underpayment Report Printed? check box before you can proceed.
  	To escape from the Charge/Payment Post Initialize routine, click Cancel. Keyboard shortcut:  [ALT + c]

   

  After clicking Proceed this window displays.

  

   

  Charge/Payment Post Initialize Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Batch #	Entry Options: To include all charge and payment transactions in the Post Initialize process, leave the Batch # List blank. Note:  If INSight's Batch/Period Posting feature is active, all batch numbers containing the current period code are included in the post. To include specific batches during Charge/Payment Post Initialize, enter up to 10 batch numbers. Note:  If INSight's Batch/Period Posting feature is active, the batch numbers must contain the current period code to qualify for the post.
  Current Period Open	Displays the current batch/period code.  Charge and payment transactions containing the period code are eligible to be posted. (1-13) Note:  Current Period Open only displays if INSight's Batch/Period Posting feature is active.
  	To begin the Charge/Payment Post Initialize, click OK.   Keyboard shortcut:  [ALT + o]
  	To escape from the Charge/Payment Post Initialize routine, click Cancel. Keyboard shortcut:  [ALT + c]