Charge/Payment Combo Journal

Use the Charge/Payment Combo Journal to report and verify all charges, payments, adjustments, refunds, and transfers entered for a certain period during Charge Entry and  Payment Entry as well as the charge and payment totals.  Payments entered while entering the associated charges during Charge Entry will print with the ticket.  There are two types of Charge/Payment Combo Journals, the Daily Journal and the To Date Journal.  You can print the daily journal that consists of all charge and payment transactions entered since the last Charge/Payment Post Initialize was performed.  Or, you can print a To Date Journal which includes all charges and payments that have been posted (been through Charge/Payment Post Initialize).  You can tailor the journal by specifying the amount of detail to print, selecting a range of records and choosing the sort sequence.

Notes:

• For more information about running reports, see Print View.

• Although you can print the journal at any time, you should print a final version during Daily Work End of Day to maintain a complete audit trail.

• If INSight's Batch/Period Posting feature is active, you can only report on batches having the current period code.  The period code represents the time span during which activity occurred, regardless of the actual date.  To print the journal for all tickets that have a batch number which starts with the appropriate period code, you can enter a period code as the batch number.  Or, to specify one or several batches you can enter individual batch numbers which contain the appropriate period code.  In this case, the journal prints only the tickets having the specified batch numbers.

Directions:

• To see directions for opening the Charge/Payment Combo Journal, click additional information.

   

  • Click Daily Work from the Menu Bar, and then click Charge/Payment Combo Journal.

  • Or, use the keyboard shortcut:  [ALT] [k] [click Charge/Payment Combo Journal].

  Example:

  

   

• At the prompt window, choose the selections.  To see the report prompt options, click additional information.

   

  Charge/Payment Combo Journal Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Daily Journal To Date Journal	To print the Daily Journal, click the button to select.  The Daily Journal includes all charge and payment transactions entered since the Charge/Payment Post Initialize was performed. To print the To Date Journal, click the button to select.  The To Date Journal includes all transactions that have been posted during the Charge/Payment Post Initialize routine.
  Print by Batch #	To sort, print and page break the journal by batch numbers, click the check box to select. To omit sorting, printing and page breaking the journal by batch numbers, de-select the check box. Tip:  You may find it handy to print by Batch # if you have multiple people entering charges and payments.  This way each user can work with their own section of the journal. Note:  Print by Batch # is only available if you select to sort by Account Number, Account Name or Ticket Number.
  Totals Only	To print journal totals only, click the check box to select. To include transaction details as well as transaction totals, de-select the check box.
  Separate by Group	To print each group total on a separate page, click the Separate by Group check box to select. To print group totals all together, de-select the Separate by Group check box. Note:  Separate by Group is only available if you select Totals Only.
  Journal Ranges
  Posting Dates From	To limit the Posting Date range to include on the journal, enter the beginning Date. [mmddyyyy, slashes (/) not necessary] Notes: To include all transactions, especially when printing a daily journal, leave Posting Dates From and Through blank. To specify a single date to report, enter the same date as the From and through fields.
  Through	Enter the ending Posting Date, if applicable. [mmddyyyy, slashes (/) not necessary]
  Service Dates From	To limit the Service Date range to include on the journal, enter the beginning Service Date. [mmddyyyy, slashes (/) not necessary] Notes: To include all transactions, especially when printing a daily journal, leave Service Dates From and Through blank. To specify a single date to report, enter the same date as the From and through fields.
  Through	Enter the ending Service Date, if applicable. [mmddyyyy, slashes (/) not necessary]
  Payment Dates From	To limit the Payment Date range to include on the journal, enter the beginning Payment Date. [mmddyyyy, slashes (/) not necessary] Notes: To include all transactions, especially when printing a daily journal, leave Payment Dates From and Through blank. To specify a single date to report, enter the same date as the From and through fields.
  Through	Enter the ending Payment Date, if applicable. [mmddyyyy, slashes (/) not necessary]
  Account Numbers From	To limit the Account Number range to include on the journal, enter the beginning Account Number. (up to 6 characters) Notes: To specify a single Account Number to report, enter the same Account Number as the From and through fields. To include all Account Numbers, leave From and Through fields blank.
  Through	Enter the ending Account Number, if applicable. (up to 6 characters)
  Ticket Numbers	To limit the Ticket Number range to include on the journal, enter the beginning Ticket Number. (7.0 numeric) Notes: To specify a single Ticket Number to report, enter the same Ticket Number as the From and through fields. To include all Ticket Numbers, leave From and Through fields blank.
  Through	Enter the ending Ticket Number, if applicable. (7.0 numeric)
  Sort By	To select a field to sort the journal, click a choice in the drop-down list. Sort Choices: Account Number Account Name Ticket Number Provider Department Location Group Number
  Journal Lists
  Providers	To limit the journal to specific providers, enter the Provider Codes here. (up to 4 characters) Notes:   You can enter up to 10 providers in the list. To include all providers, leave this list blank.
  Locations	To limit the journal to specific locations, enter the Location Codes here. (up to 2 characters) Notes:   You can enter up to 10 locations in the list. To include all locations, leave this list blank.
  Departments	To limit the journal to specific departments, enter the Department Codes here. (up to 2 characters) Notes:   You can enter up to 10 departments in the list. To include all departments, leave this list blank.
  Group #	To limit the journal to specific groups, enter the Group Codes here. (2.0 numeric) Notes:   You can enter up to 10 groups in the list. To include all groups, leave this list blank.
  Batch #	To limit the journal to specific charge batch IDs, enter the charge batch IDs here. (up to 7 characters) Notes:   You can enter up to 8 batch IDs in the list. To include all batches, leave this list blank. If the Batch/Period Posting feature is active: To include all tickets and payments entered in the current period, enter the 4-digit period code.  This will include all tickets relative to that period. Example:  If the current period is June, 2004, enter 0406 (yymm) To enter up to 8 specific batches, enter the current period code, followed by the 1-3 character batch ID.   Examples:  0406TR, 0406SK, 0406PL will include June 2004 batches for TR, SK and PL.
  Save as Standard Journal Selections	To save your current entries to use for future journals, click the check box to select. To use the current journal selections for printing this journal only, de-select the check box.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To begin printing to the Windows™ default printer, click Print, or press [ENTER] . Keyboard shortcut:  [ALT + p]
  	To escape from the print routine, click Cancel. Keyboard shortcut:  [ALT + c]

   

• To see the report sample, click More.