Build Direct Deposit File Instructions

Use the Build Direct Deposit File process to create a file for transmission to the appropriate financial institution.  The file contains non-zero direct deposits and all prenotes.  This process also provides an option to print the Direct Deposit File Report, which lists the amount of the direct deposit for each employee.  This routine updates the Direct Deposit Build Date.  You can run this process more than once, if necessary.

Tips:

• This process prints the following reports:

• Type 1:  The Build Transmission File Report lists the completion messages.

• Type 2:  The Direct Deposit File Report lists the direct deposit amounts for each employee.
  Tip:  Retain the Direct Deposit File Report for a complete audit trail.

• You must first run the build (Type 1), and then run the Direct Deposit File Report (Type 2).  For timing guidelines, refer to the Payroll Runbook.

• If the Direct Deposit Transaction Code is a Send Code and the Prenote Date is less than ten days prior to the Direct Deposit Effective Date, then an error message will print on the Build Transmission File Report.

• If the Direct Deposit Transaction Code is a Prenote Code, a prenote record is written to the direct deposit file with a zero amount.  After the file is transmitted, the Prenote Date is updated for each affected employee.

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• For more information, refer to the topic, Advanced Feature - Setting Up Direct Deposit.

• For more information about running reports, see Print View.

Directions:

To see directions for

• Opening the Build Direct Deposit File, click More.

   

  • Click Payroll from the Menu Bar, and next click Daily Menu; then click Direct Deposit.  Click Build Direct Deposit File.

  • Or, click Build Direct Deposit File from the Direct Deposit Export Control Panel.

  • Or, use the keyboard shortcut:  [ALT] [p] [d] [d] [b].

   

  Build Direct Deposit File Prompt Example:

  

   

• Choosing the selections, click More.

   

  Build Direct Deposit File Prompt Options
  Run Code	Click the appropriate Run Code in the drop-down list. (predefined) Notes: To build the direct deposit file for all Run Codes at once, click All Run Codes. If you do not use multiple Run Codes, simply leave Run Code 1.
  Type	Click a type of function in the drop-down list.  (predefined) 1 - Build Direct Deposit File:  Builds the file and prints the Build Transmission File Report with the completion messages.  Always run this option before Type 2. 2 - Direct Deposit File Report:  Prints the report listing the direct deposit amounts for each employee.  Run this report after Type 1.  Retain the report for a complete audit trail.
  Effective Date	Enter the Direct Deposit Effective Date.  (MM/DD/CCYY) Notes: The date defaults to the Check Date entered during Edit Payroll Check Dates. This field is locked from input and remains blank if you specify Type 2 for the Direct Deposit File Report.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To build the direct deposit file or to generate the report, click Proceed, or press [ENTER]. Keyboard shortcut:  [ALT + p] Or, to escape from the routine, click Cancel . Keyboard shortcut:  [ALT + c]

• Report Sample(s), click More.

   

  To see an example of the...

  • build report for Type 1, click Build Transmission File Report Sample.

  • direct deposit report for Type 2, click Direct Deposit File Report Sample.