Update Prenote Dates

The Update Prenote Dates process enters the employee Prenote Date for any employee starting direct deposit;  this begins the mandatory ten-day waiting period.  For employees still in the prenote period, the program updates the transmission date in the employee deduction bank record (for net pay) and in the employee scheduled deduction records (for direct deposit deductions).

Tips:

• This routine is applicable only if you are using direct deposit.

• The program alerts you if you attempt to run Update Prenote Dates before running Export Direct Deposit File.  For more information about timing, refer to the Payroll Runbook.

• The program alerts you if you attempt to run Update Prenote Dates more than once.  You can bypass the message if your intention is to rerun the update process.

• The routine updates the Direct Deposit Transmitted Date.

• For more information, refer to the topic, Advanced Feature - Setting Up Direct Deposit.

• For more information about working with data in fields, see Data Entry Guidelines.

Directions:

• To see directions for opening Update Prenote Dates, click More.

   

  To open the program, choose one of the methods below:

  • Click Payroll from the Menu Bar, and next click Daily Work; then click Direct Deposit.  Click Update Prenote Dates.

  • Or, click the Update Prenote Dates button from the Direct Deposit Export Control Panel.

  • Or, use the keyboard shortcut:  [ALT] [p] [d] [d] [u].

   

• At the prompt window, choose the selections.  To see the prompt options, click More.

  Example:

  

  Update Prenote Dates Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Transmission Date	Enter the Direct Deposit Transmission Date, which contains the date you plan to transmit the direct deposit file to the bank.  (MM/DD/CCYY -  Slashes are optional.) Note:  The Transmission Date, usually today's date, must be a predetermined number of lead days before the Direct Deposit Effective Date, so the bank has enough lead time to process the transactions.  The DD-Days Table controls the number of lead days required (usually two).
  Status	Displays messages that report the status of the update process.
  	To start the process, click Proceed, or press [ENTER] if the button is in focus.  You will then see the status messages in the Status area. Keyboard shortcut:  [ALT + p]
  	When you see the Process Complete message in the Status area, you can click Done (or press [ENTER] if the button is in focus) to close the program. Note:  You may want to click Save before clicking Done, to back up the status messages. Keyboard shortcut:  [ALT + d]
  	You can archive the messages in the Status area by saving them to a text file, as described below. Click Save. Keyboard shortcut:  [ALT + s] At the Windows™ prompt, follow the normal save procedure: Navigate to the appropriate location and open the folder for the saved file. Enter a new file name, if desired. Note:  pndUpdate.txt is the default file name. Click the Save button.