Employee Master Maintenance - Direct Deposit Information Area

Use the Direct Deposit Information Area in Employee Maintenance to enter direct deposit information for the employee's net pay. Payroll is flexible and offers several ways for an employee's check to be deposited. The employee's net check can be direct deposited or portions of the check can be direct deposited to multiple accounts and the net can be a paper check or deposited into a different bank and account. The directions below explain how to set up an employee with the entire net pay to direct deposit.

Notes:

For directions on setting up employees to have portions of their pay direct deposited to different account using deductions, see the Employee Scheduled Deductions Area.
For more information on the direct deposit pay checks, see Setting up Direct Deposit. For assistance with setting up the direct deposit module, please contact NDS Support at 1-800-649-7754.

Directions:

To display the Direct Deposit Information Area, open Employee Maintenance.

Employee Maintenance - Direct Deposit Information Area Example:

Direct Deposit Information Area Prompts

Transaction Code

Click to select a direct deposit Transaction Code in the drop-down list. This is used to determine the type of account and whether or not the account is pre-note or live with direct deposit. When an employee is set up to direct deposit, there is often a test period for 10 days (usually 2 payroll runs for weekly payrolls) required by the bank ot make sure the bank and account information is correct.

Notes:

Regardless of the bank's pre-note policy, NDS recommends that you always select a pre-note transaction code to test the direct deposit information before going live. The system will automatically update the pre-note code to the live code after the 10 days have pass.
To see a list of valid Send Codes and Prenote Codes, click the field hyperlink.
If you change the Direct Deposit Transaction Code to 00 - Not Direct Deposit, then the Bank Number automatically becomes 00 - Not Direct Deposit, too.
If you make any changes to the employee's bank information the system will automatically switch the transaction codes back to pre-note, even if the employee was going as live direct deposit.

Bank

Click the Bank Number in the drop-down list. If the employee does not use direct deposit, click 00 - Not Direct Deposit. (2.0 predefined)

Notes:

To add a bank to the drop-down list, create a new Bank in Bank Number Table Maintenance (BANKnn).
If the Bank Number is 00 - Not Direct Deposit, then the rest of the fields in this area are disabled.
If you change the Bank Number, you must enter a new Bank Account Number for the employee.
If you change the Direct Deposit Transaction Code to 00 - Not Direct Deposit, then the Bank Number automatically becomes 00 - Not Direct Deposit, too.

ABA Number

Displays for your verification, the ABA number for the bank selected above.

Note: The ABA Number is maintained on the Bank record during Bank Number Table Maintenance.

Bank Account

Enter the employee's bank account number to which the net pay is to be direct deposited. (up to 17 characters) Required (if Bank Number is a code other than 00 - Not Direct Deposit)

Notes:

If you change the bank number, then the employee's bank account number automatically clears so you can enter the new account number for the new bank.
This field is disabled if the bank number is 00 - Not Direct Deposit.

Prenote Date

Defaults to today's date or you can enter another Pre-note date to control the testing period for direct deposit transmissions. The date is used to determine if the required number of days has passed in order to switch the employee from a pre-note status to a live status. Required (if Bank Number is a code other than 00 - Not Direct Deposit)

Notes:

This field is disabled if the Bank Number is 00 - Not Direct Deposit.
If you change the Bank Number or Employee Bank Account Number, this value defaults to today's date.
The PRE-NOTE table directs the action for specific Prenote Direct Deposit Transaction Codes.
The Update Prenote Codes process automatically changes Prenote Codes to Send Codes when the appropriate time period has passed.

Paperless Voucher

To indicate that an electronic payroll voucher should be generated, click to check the Paperless Voucher box.
Tip: Often you will select Paperless Voucher so that the employee can view their paycheck vouchers from a Payroll portal.

To indicate that the employee should receive a printed direct deposit voucher, leave this box blank.

Notes:

If the Paperless Voucher box is checked, the employee will not receive a paper direct deposit voucher.
For more information on a Payroll portal, please contact NDS Support.