Field Description - Vendor Invoice Number

The Vendor Invoice Number is used in the Vendor Invoices and Checks system to identify a group of transactions for payment of special deductions or fringes.  One of three post programs automatically assigns the Invoice Number - Payroll Post, Post to Vendor Transaction Files, or Fringe Distribution Post.

Notes:

• The convention used for the Vendor Invoice Number is PAYyymmdd, where PAY is a constant and yymmdd is the date of the posting run.  The post program creates every check record with the same Vendor Invoice Number, therefore multiple vendors may share the same Invoice Number for a specific posting.

• Vendor Invoice Number is applicable only if the Company Control Option setting for Create Automatic Vendor/Invoices/Check is 1 - Single Post or 2 - Dual Post.

• Vendor Invoice Number is listed on the PR A/P Check Report and the PR F/A Invoice Transaction Journal Report.  It is displayed during PR A/P Check Transaction Maintenance.

• For more information, refer to Understanding Vendor Invoices and Checks.

Format:  up to 9 characters