MSR Detail Maintenance
Use MSR Detail Maintenance to edit employee retirement information in the MSR Magnetic file if it is incorrect or to remove an employee if they should not be included in the file. The MSR detail is created when the MSR Build Export Work File is run.
Tip: For information on the timing and sequence of MSR Magnetic Filing tasks, see MSR Magnetic Filing Process.
Directions:
To open:
1. Click Reporting from the Menu.
2. Click Government.
3. Click MSR Magnetic Filing.
4. Click Detail
Maintenance.
Tip: Or, use the keyboard
shortcut: [ALT] [e] [g] [m]
[d].
MSR Detail Maintenance Window Example:
MSR Detail File Maintenance Prompts
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To call
up an MSR employee detail, select the report selection and enter
the employee number, then click Retrieve
Tip:
If you do not know the employee number, click
Search
To create a new MSR detail, select
the desired report
selection and the new employee number,
then click Retrieve Tip: If you are
building a new MSR detail, New |
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To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut: [ALT + s] |
To avoid losing data, you must save new or changed records. |
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To view the next employee in the build work file, click Next. Keyboard shortcut: [ALT + n] |
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To display the previous employee in the build work file, click Back. Keyboard shortcut: [ALT + b] |
Transmitter Code |
Enter the employer transmitter code. (up to 5 characters) |
Employee Name |
Enter the employee's full name. (up to 30 characters) |
Employee SSN |
Enter the employee's social security number (9.0 numeric) |
FTE Amount/Stipend |
Enter the FTE amount or stipend. (7.2 numeric) |
Birth Date |
Enter the employee's date of birth. (mmddccyy) |
Employer Code |
Enter the employer code. (up to 6 characters) |
Report MM/YY |
Enter the reporting period with month and year. (mmyy) |
Report ID |
Enter the 1 character report ID. (1 character) |
Transaction Type |
Enter the transaction type for the report. (up to 4 characters) |
Transaction Date |
Enter the date the magnetic file was built. (mmddccyy) |
Personnel Status Code |
Enter the employee's personnel status code. (2 characters) |
Position Class Code |
Enter the employee's position class code. (up to 5 characters) |
Bargaining Unit Code |
Enter the employee's bargaining unit code. (2 characters) |
Retirement Plan Part Status |
Enter the employee's retirement plan part status. (1 character) |
Life Insurance Code |
Enter the employee's life insurance code. (up to 3 characters) |
Excess/Payback Status |
Enter the employee's excess/payback status. (1 character) |
Benefit Plan Code |
Enter the employee's benefit plan code. (up to 5 characters) |
Rate Schedule |
Enter the employee's rate schedule. (up to 6 characters) |
Insurance Info |
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Life Insurance Basis |
Enter the employee's life insurance basis. (6.0 numeric) |
Insurance Premiums Basic |
Enter the dollar amount of the employee's basic insurance premium. (3.2 numeric) |
Insurance Premiums Supplemental |
Enter the dollar amount of the employee's supplemental insurance premium. (3.2 numeric) |
Insurance Premiums Dependent |
Enter the dollar amount of the employee's dependent insurance premium. (3.2 numeric) |
Earnable Compensation |
Enter the dollar amount of the employee's earnable compensation. (3.2 numeric) |
Grant Funded Compensation |
Enter the dollar amount of the employee's grant funded compensation. (3.2 numeric) |
Retirement Contribution |
Enter the dollar amount of the employee's retirement contribution. (3.2 numeric) |
Additional Retirement Contribution |
Enter the dollar amount of the employee's additional retirement contribution, if applicable. (3.2 numeric) |
Pay Info |
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Time Paid |
Enter the employee's time that was paid. |
Time Unit Code |
Enter the employee's type of time code, click a choice in the drop-down list. |
Rate of Pay |
Enter the employee's rate of pay. (7.2 numeric) |
Expected Hrs/Day per Week |
Enter the employee's expected hours or days per week. (2.2 numeric) |
Expected Weeks per Year |
Enter the employee's expected weeks per year. (2.0 numeric) |
Furlough Days/Hrs |
Enter the employee's furlough days/hours. (3.2 numeric) |
Furlough Earned Compensation |
Enter the employee's furlough earned compensation, if applicable. (6.2 numeric) |
Deleting MSR Detail |
1. Enter the desired report selection and
the new employee number
and then press [TAB]. 2. Click File
from the Menu, and
next click Delete. 3. At the Delete Records prompt, click OK to delete the record, or click Cancel to escape from the delete routine.
Example:
Note: After you click OK, you will see the following message on the Status Bar.
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to look for the employee number.
displays near the employee
number. Default entries display and the first field is highlighted
to let you know you can begin entering information.
CAUTION
