General Journal Listing Instructions

Use the General Journal Listing to print journal entries for a specific period.  You can select if you want to print posted or unposted transactions.

Tips:

Directions:

To open click Daily Work from the Menu and then click General Journal Listing.

Tip:  Or, use the keyboard shortcut:  [ALT] [a] [j].
Note:  You may also be able to access the General Ledger menu while in another INVISION application.  To activate the General Ledger menu in another application, the G/L Application Control must be set up for the application during installation.

 

General Journal Listing Report Writer Prompt Example:

 

General Journal Listing Prompts

 

Report Writer Prompts

Tip:  For more information, refer to the Report Writer - Overview.

Report Writer Directions

1.  If you want to use existing report settings, click Open and select the name of the settings.

Or, you can change the settings on the fly using the Range Options, Sort Options, and Additional Options.

2.  If you want to save the current report settings, click Save and specify the name of the settings.

3.  To generate the report:

  • Click Print View to display the report.

  • Or, click Print Report to send the report to the default printer.

    Tip    :  After you click Print View or Print Report, you will see the prompt for additional report options.

Tip:  For more information, refer to the Report Writer - Overview.

General Journal Listing Report Options Window:

Tip:  This appears after the Report Writer prompt.

Period

To specify the Period for the journal entry transactions that you want to include in the report, click the Period in the drop-down list.  (predefined)

Year

To specify the fiscal year for the journal entries to include in the report, click the year in the drop-down list:

  • Current:  Prints the balances for the periods in the current fiscal year.

  • CCYY:  Prints the balances for the specified historical fiscal year.
    Examples    :  2023, 2022, 2021, etc.

Include
Posted Entries Unposted Entries

To specify the journal entries to print, click to check the desired checkboxes.

  • Posted:  Check to include journal entries that have been posted.

  • Unposted:  Check to include journal entries that have not yet been posted.
    Tip    :  NDS recommends choosing this option when you run this report before the Post Journal Entries routine.  Compare the totals with the Post Journal Entries report and archive the journal listing.

Fund

To specify a GL Fund to report, enter the Fund # here.  To report all funds, leave this field blank.

Account # Export Format

If you are exporting the report information, select if the GL Account numbers should be exported as a formatted number or unformatted number.

Double Space

To have the lines on the report double spaced, check the Double Space box.  Or to list the entries single spaced, leave the box blank.

Element Range Prompt

This area displays a list of the Elements defined for the Account Number.  The list of Elements varies according to the settings for each facility.  You can select accounts to print on the report by entering ranges of Elements.

Account Element Range

To select ranges of account numbers by the account element, enter the From and To options to enter a starting and ending element range.  

Note:  In the example above the element range is Fund, Location and Account Number.  The list of elements varies according to the settings for your organization.  You can select accounts to be reported by entering ranges of elements.

To generate the report, click Proceed or press [ENTER].

Keyboard shortcut:  [ALT + p]

Tip:  The report is sent to either the printer or the Print View window, depending on the option you selected at the Report Writer prompt.  For more information, refer to the Report Writer - Additional Options.

To escape from the print routine, click Close.

 

Other Reports