Year-End Journal Listing Instructions

Use the Year-End Journal Listing to print year-end journal entry transactions for the closing Period, period 14. The closing transactions are generated by the Clear and Close Accounts routine and by Year-End Adjusting Entries Maintenance. You can select if you want to print posted or unposted transactions.

Tips:

This report is also known as the Journal Listing, Closing Report, Adjusting Journal, or Print Closing Journal.
Journal Codes:
The Clear and Close Accounts routine generates journal entry transactions with Journal Code G.
Year-End Adjusting Entries Maintenance generates journal entry transactions with Journal Code YE.
For information about the sequence of running the Year-End steps, refer to the General Ledger Runbook.
You can re-run this report at any time.
Generate this report whenever you run the Clear and Close Accounts routine and whenever you perform Year-End Adjusting Entries Maintenance. Review the report for accuracy.
This listing provides the same information as the General Journal Listing, however the prompt options are different.
This listing is also similar to the General Journal Listing. However, this listing provides the option to specify if you want to print posted or unposted journal entries, whereas the General Journal Report always prints both posted and unposted entries.
For more information about running reports, see Print View.
For more information about the buttons on the toolbar, see the Reporting Toolbar.
To see an example of the report, click Year-End Journal Listing Sample.

Directions:

To open click Year End from the Menu and then click Year-End Journal Listing.

Tip: Or, use the keyboard shortcut: [ALT] [y] [l].

Or, for the Adjusting Journal Processing screen click Print Journal.

Note: You may also be able to access the General Ledger menu while in another INVISION application. To activate the General Ledger menu in another application, the G/L Application Control must be set up for the application during installation.

Year-End Journal Listing Window Examples:

Year-End Journal Listing Prompt Options
Report Writer Prompts Tip: For more information, refer to the Report Writer - Overview.
Report Writer Directions	1. If you want to use existing report settings, click Open and select the name of the settings. Or, you can change the settings on the fly using the Range Options, Sort Options, and Additional Options. 2. If you want to save the current report settings, click Save and specify the name of the settings. 3. To generate the report: Click Print View to display the report. Or, click Print Report to send the report to the default printer. Tip: After you click Print View or Print Report, you will see the prompt for additional report options. Tip: For more information, refer to the Report Writer - Overview.
Year End Journal Listing Report Options Window: Tip: This appears after the Report Writer prompt.
Period	Displays 14 as the closing period.
Year	Displays the current year to report.
Include Posted Entries Unposted Entries	To specify the journal entries to print, click to check the desired checkbox(es). Posted: Check to include journal entries that have been posted. Unposted: Check to include journal entries that have not yet been posted. Tip: NDS recommends choosing this option when you run this report before the Post Journal Entries routine. Compare the totals with the Post Journal Entries report and archive the journal listing.
Fund	To specify a single GL Fund to report, enter the Fund # here. To report all funds, leave this field blank.
Account # Export Format	If you are exporting the report information, select if the GL Account numbers should be exported as a formatted number or unformatted number.
Double Space	To have the lines on the report double spaced, check the Double Space box. Or to list the entries single spaced, leave the box blank.
Element Range Prompt Tip: This area displays a list of the Elements defined for the Account Number. The list of Elements varies according to the settings for each facility. You can select accounts to print on the report by entering ranges of Elements.
Account Element Range	To select ranges of account numbers by the account element, enter the From and To options to enter a starting and ending element range. Note: In the example above the element range is Fund, Location and Account Number. The list of elements varies according to the settings for your organization. You can select accounts to be reported by entering ranges of elements.
	To generate the report, click Proceed or press [ENTER]. Keyboard shortcut: [ALT + p] Tip: The report is sent to either the printer or the Print View window, depending on the option you selected at the Report Writer prompt. For more information, refer to the Report Writer - Additional Options.
	To escape from the print routine, click Close.