Year-End Journal Listing Instructions

Use the Year-End Journal Listing to print year-end journal entry transactions for the closing Period, period 14.  The closing transactions are generated by the Clear and Close Accounts routine and by Year-End Adjusting Entries Maintenance.  You can select if you want to print posted or unposted transactions.

For additional information, click More.

Directions:

To see directions for...

• Opening the Year-End Journal Listing, click More.

  1.  Click Year End from the Menu Bar.

  2.  Click Year-End Journal Listing.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [y] [l].
  

  Or, for the Adjusting Journal (from the G/L Module):

  1.  Click Year End from the Menu Bar.

  2.  Click Year End Adjustments.

  3.  Click Year-End Journal Listing.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [y] [a] [j].

  
  Note:  You may also be able to access the General Ledger menu while in another INVISION module.  To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

   

  Year-End Journal Listing Window Examples:

  

   

• Choosing the selections at the prompt window, click More.

   

  Year-End Journal Listing Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Period	Displays 14 as the closing period.
  Entry # Range	To limit the report to a range of transaction Entry Numbers, enter the from and to Entry Numbers (inclusive).  (5.0 numeric) Tips: To select all Entry Numbers, leave blank. To Search for an Entry Number, click Search . Keyboard shortcut:  [CTRL + f]
  Date Range	To limit the report to a range of transaction Posting Dates, enter the from and to Dates (inclusive).  (mmddccyy - century and slashes not required) Tip:  To select all Dates, leave blank.
  	To limit the report to a range of Account Elements, click Element Ranges. Note:  You will see the Element Range Prompt described below.
  Account Range	To limit the report to a range of Account Numbers, enter the from and to Account Numbers (inclusive).  (format varies) Tip:  To select all accounts, leave blank.
  Fund	To limit the report to a specific Fund Number, enter the Fund.  (4.0 numeric) Tip:  To select all Funds, leave blank.
  Sort	To specify the sort sequence, click one of the following options in the drop-down list: 1 - Entry # 2 - Date 3 - Account
  Report Type	To specify if you want to print posted or unposted journal entry transactions, click one of the following options in the drop-down list: Posted Unposted Both
  Add a Line Between Entries	To specify if you want to print a blank line between each journal entry transaction: To print a blank line, select the box. To omit the blank line, de-select the box.
  	To begin printing to the Windows® default printer, click Print, or press [ENTER]. Keyboard shortcut:  [ALT + p]
  	To print to the Print View screen, click here.
  	To escape from the print routine, click Cancel. Keyboard shortcut:  [ALT + c]
  Element Range Prompt Tip:  This prompt displays a list of the Elements defined for the Account Number.  The list of Elements varies according to the settings for each facility.  You can select accounts to print on the report by entering ranges of Elements.
  Element Ranges	To select accounts by Element to be included in the report, enter the from and to values (inclusive) for each applicable Element.  (format varies)
  	To return to the Closing Journal Listing Prompt Window, click Proceed or press [ENTER]. Keyboard shortcut:  [ALT + p]

   

• Report Sample(s), click More.

   

  To see an example of the report, click Year-End Journal Listing Sample.