File Maintenance Menu

The File Maintenance menu contains commands used to maintain the major General Ledger files.

Directions

To open the File Maintenance menu, click File Maintenance from the Menu.
Keyboard shortcut: [ALT] [m]

Note: You may also be able to access the General Ledger menu while in another INVISION module. To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

The table below describes the available options.

File Maintenance Menu Items
Account Master	Maintains information about General Ledger accounts, which make up the Chart of Accounts. You can also view and maintain the current and historical Period Balances. Keyboard shortcut: [ALT] [m] [a]
Recurring-Standard Entries Maintenance	A labor saving tool for creating and maintaining templates for standard and recurring journal entries that are to be posted repeatedly from one period to the next. Keyboard shortcut: [ALT] [m] [r]
Recurring-Standard Entries Listing	Prints the standard and recurring journal entry templates that were created during Recurring-Standard Entries Maintenance. Keyboard shortcut: [ALT] [m] [l]
Step Down Allocations	Maintains the specifications that define how to disburse the balance from an Allocation Account (the collector account) to multiple Step Accounts. This is convenient for automatically spreading out accumulated amounts among other accounts. Keyboard shortcut: [ALT] [m] [s]
Period Descriptions Maintenance	Maintains the descriptions of the accounting Periods. You can also establish the Closing Dates and specify if a period is currently open or closed. Keyboard shortcut: [ALT] [m] [p]
Fiscal Year Table Maintenance	Assigns each calendar month of the Fiscal Year to a specific Period. Keyboard shortcut: [ALT] [m] [f]
Initialize Journal Period	Clears all transactions for a specific period and optionally copies them to history. A confirmation report prints when you are done. You can use this routine when preparing to enter transactions for a new Fiscal Year, especially if you have not yet closed the previous year and therefore do not want to initialize all periods at once. Keyboard shortcut: [ALT] [m] [i]
Budgets	Opens the menu for creating, managing, and printing budgets. Keyboard shortcut: [ALT] [m] [b]
G/L Master Extended Labels Table	Opens a menu for maintaining the optional user-definable alpha and numeric fields that are available in the G/L Account Master Maintenance. Keyboard shortcut: [ALT] [m] [t]