Fixed Assets Alpha Field Definitions

Use Fixed Assets Alpha Field Definitions Maintenance to maintain the table that sets up the user-definable alpha fields, which are an optional part of the Fixed Assets Maintenance.  During Alpha Field Definitions Maintenance you can assign the field name and special properties for the field to have.  While there are twenty-seven separate alpha fields available, you only define as many fields as you need.

Note:  In addition, there are user-definable numeric fields that are an optional part of each fixed asset.  For more information, see Fixed Assets Numeric Field Definitions.

 

Directions:

1.  Click Fixed Assets from the Menu.

2.  Click Maintenance.

3.  Click Fixed Assets Alpha Field Definitions.

 

Fixed Assets Alpha Field Definitions Window Example:

 

Fixed Assets Alpha Table Maintenance Prompts

 

To update the new or changed information, click Save or press [ENTER].

Keyboard shortcut:  [ALT + s]

 

Note:  Search and Retrieve are not active for this program.

CAUTION

To avoid losing data, you must save new or changed records.

Note:  There are three options for each field:  Alpha Field Label, Special Formatting, and Special Conditions.  Each of the three options for each field is described below.

Alpha Description 1 - 27

Displays the number of the field being maintained.

Alpha Field Label

Enter the label of the field. (up to 30 characters)

Alpha Special Field Format

To specify any special formatting for the field, click a choice in the drop-down list.

Special Format Options:

  • None - No special formatting is required for the field

  • Phone Number - Format the field as a phone number
    Example:  (207)-781-3236

  • Zip Code - Format the field as a Zip Code

Alpha Field Special Conditions

To specify any special field conditions, click a choice the drop-down list.

Note:  There are no special conditions available for the alpha  fields.

Deleting a Field

Important:  To maintain data integrity, you can not delete the Fixed Assets Alpha Field Definitions.  However, you can delete a field label within the table.

To delete a field within the Alpha Field Definitions:

1.  Position the pointer to the field that you want to delete.

2.  Press [DELETE] or [BACKSPACE] to remove the entire field label.

3.  To complete the field delete, click Save or press [ENTER].