Open Transactions Edit Journal Instructions

Use the Open Transactions Edit Journal Instructions to print selected open transactions in the Open Transaction file to proof your entries prior to running the Move Open Transactions routine.  Maintain a final copy of the journal for a complete audit trail.

For additional information, click More.

Directions:

To see directions for...

• Opening the Open Transactions Edit Journal, click More.

   

  1.  Click Daily Work Menu from the Menu Bar.

  2.  Click Open Transactions.

  3.  Click Transaction Edit Journal.
  
  Or, use the keyboard shortcut:  [ALT] [y] [o] [d].

   

  Open Transactions Edit Journal Window Example:

  

   

• Choosing the Selections at the Prompt Window, click More.

   

  Open Transactions Edit Journal Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Services	To select the services to report, click to check the appropriate services listed. Tip:  To quickly select or de-select all services listed, click the Check All icon .
  Companies	To select the companies to report, click to check the appropriate companies listed. Tip:  To quickly select or de-select all companies listed, click the Check All icon .
  Books	To select the books to report, click to check the appropriate books listed. Tip:  To quickly select or de-select all books listed, click the Check All icon .
  Status	To select the customer statuses to report, click to check the appropriate statuses listed. Tip:  To quickly select or de-select all statuses listed, click the Check All icon .
  Sort	To choose a sort option, click to select the appropriate button. Sort Options: Book & Sequence - Sorts and reports transactions in customer Sequence Number order within Book Number order. Book & Account - Sorts and reports transactions in Customer ID order within Book Number order. Account - Sorts and reports transactions in Customer ID order. Service & Account - Sorts and reports transactions in Customer ID order within Service Code order. Last Name - Sorts and reports receivables transactions in customer last name order.
  Service Tran Code Totals	To report Transaction Code totals for each Service Code, select this box. To omit reporting Transaction Code totals, de-select this box.
  Company Tran Code Totals	To report Transaction Code totals for each Company, select this box. To omit reporting Transaction Code totals, de-select this box.
  Book Tran Code Totals	To report Transaction Code totals for each Book Number, select this box. To omit reporting Transaction Code totals, de-select this box.
  Customer Class Totals	To report Transaction Code totals for each customer Rate Class, select this box. To omit reporting Transaction Code totals, de-select this box.
  Arrear Totals	To report the Total Number of Arrears and the total of all customer Arrears Balances, select this box. To omit reporting Arrears totals, de-select this box.
  Billed Totals	To report the total number of customers billed for each customer Rate Class, select this box. To omit reporting the total number of customers billed for each customer Rate Class, de-select this box.
  Billing Code Totals	To include the Transaction Code totals for each Billing Code, select this box. To omit the Transaction Code totals, de-select this box.
  Options
  ERU Usage	To include the ERU Usage totals, select this box. To omit ERU Usage totals, de-select this box.
  Estimates Only	To only include transactions that are Estimates Only, select this box. To include all transactions, de-select this box.
  Zero Reads Only	To only include transactions with Zero Readings, select this box. To include all transactions, de-select this box.
  Standard Journal	To print the Standard Journal, select this box. To omit printing the Standard Journal. de-select this box. Note:  This option prints several additional summary totals at the end of the journal.
  Sub-Total by Service	To report the subtotals for each Service, select this box. To omit reporting sub-totals, de-select this box.
  Sub-Total Totals	To report Sub-Totals of the appropriate totals, select this box. To omit reporting Sub-Totals, de-select this box.
  Use Transaction Analysis Flags	To run the report using the Transaction Code Service Analysis Settings, select this box. To run the report without the Transaction Code Service Analysis Settings, de-select this box.
  Customer ID(s)	To build a list or range of customers to report: To list individual customers, enter the Customer ID followed by a comma (,).  Continue in this fashion until all customers are entered. To build a range of customers, enter the beginning Customer ID, followed by a hyphen (-) and then the ending Customer ID. Note:  If your Customer IDs contain hyphens (-), then enter a range separator of tilde (~). To search for a Customer ID, click Search .
  Location ID(s)	To build a list or range of locations to report: To list individual locations, enter the Location ID followed by a comma (,).  Continue in this fashion until all locations are entered. To build a range of locations, enter the beginning location ID, followed by a hyphen (-) and then the ending Location ID. Note:  If your Location IDs contain hyphens (-), then enter a range separator of tilde (~). To search for a Location ID, click Search .
  	To begin printing to the Windows™ default printer, click Print, or press [ENTER]. Keyboard shortcut:  [ALT + p]
  	To print to the Print View window, click here.
  	To escape from the print routine, click Cancel, or press [ENTER]. Keyboard shortcut:  [ALT + c]

   

• Report Sample(s), click More.

   

  To see an example of the report, click Open Transactions Edit Journal Sample.