ACH Receipts Batch Control Maintenance

Use ACH Receipts Batch Control Maintenance to maintain the batch control information for the ACH receipts transmission file.

Tips:

• The File Header, the Batch Header, the Batch Trailer and Batch Control work together as a set during ACH Receipts processing.  In order for them to work together, you must assign the same value to the File Header ID, Bath Header ID, Batch Trailer ID and Batch Control ID.

• Your bank or other financial institution provides information needed for certain fields on the ACH receipts batch control record.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening ACH Receipts Batch Control Maintenance, click More.

  1.  Click Processes from the Menu.

  2.  Click ACH Receipts.

  3.  Click Batch Control.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [p] [a] [b].

   

  ACH Receipts Batch Control Maintenance Window Example:

  

   

• Creating a ACH Receipts Batch Control record, click More.

   

  ACH Receipts Batch Control Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Batch Control ID	Enter the same value for the batch control ID as was entered for the file header ID and click Retrieve , or press [ENTER]. (up to 10 characters) Tip:  If you are building a new batch control record, New  displays near the batch control ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing batch control records, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r]
  	To display an existing batch control, enter the batch control ID and click Retrieve, or press [ENTER]. Keyboard shortcut:  [ALT + t]
  Description	Enter ACH BATCH CONTROL for the batch control description. (up to 40 characters)
  ACH Record Type	Leave the default the ACH record type.
  ACH Service Code	Leave the default the ACH service code.
  ACH Federal ID	Enter the utility company's federal taxpayer ID as the ACH Federal ID. (up to 10 characters)
  Originating DFI ID	Enter the utility company's bank account number into which the ACH payments will be deposited. (up to 10 characters)
  Batch Number	Displays the predefined batch number for your reference.
  Authorization Code	Enter the authorization code provided by the bank or financial institution. (up to 19 characters)

   

• Editing an ACH Receipts Batch Control record, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, enter the Batch Control ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  
  Tip:  If you do not know the Batch Control ID, you can click Search  to see a list of Batch Control records.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

• Deleting an ACH Receipts Batch Control record, click More.

   

  1.  To display the record to be deleted, enter the Batch Control ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  Tip:  If you do not know the Batch Control ID, you can click Search  to see a list of Batch Control records.

  2.  Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut:  [ALT] [f] [d]

  3.  At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.

  Example:

  

   

  Note:  After you click Proceed, you will see the following message on the Status Bar.