Past Due Balance Report Instructions

Use the Past Due Balance Report to list the accounts that have an outstanding balance for the time period specified.  While this report is similar to the Past Due Notice Journal, it offers another way to look at the past due information.  You can print the Past Due Balance Report anytime after you have performed the Create Workfile routine.

Note:  For more information about running reports, see Print View.

Directions:

To see directions for:

• Opening the Past Due Balance Report, click More.

   

  1.  Click Processes from the Menu.

  2.  Click Past Due.

  3.  Click Past Due Balance Report.
  
  Or, use the keyboard shortcut:  [ALT] [p] [p] [r].
   

  Past Due Balance Report Window Example:

  

• Choosing the report selections, click More.

   

  Past Due Balance Report Prompts Tip:  To quickly select or de-select all items listed, click Check All .
  Services	To select the services to print, click to check the appropriate services listed.
  Companies	To select the companies to print, click to check the appropriate companies listed.
  Finance Periods	To select the finance periods to print, click to check the appropriate finance periods listed.
  Rate Class	To select the finance periods to print, click to check the appropriate finance periods listed.
  Credit Rating	To select the customer credit ratings to print, click to check the appropriate credit ratings listed.
  Sort	To choose a sort option, click to select the appropriate button. Sort Options: Account - Sorts and prints customers with overdue balances in Customer ID order. Last Name - Sorts and prints customers in Customer Last Name order. Financial Period - Sorts and print customers in Financial Period order. Balance - Sorts and prints in customer balance amount order. None - Prints the report in specified user-defined field order allowing you to sort or pull data into the report to suit your purpose.  For example, if you want to print the report in book/sequence number, define a user definable field as Book/Sequence, maintain info in the field, then choose that option.
  Select Customers Note:  The From and Through fields are only active if you select Account as the Sort option.
  From	To limit the customers to a specific range, enter the beginning Customer ID here.  To include all customers, please leave blank. (up to 12 characters)
  Through	To limit the customers to a range, enter the ending Customer ID here. (up to 12 characters) Note:  To include all customers, leave the From and Through fields blank.
  Paperless and Non-paperless	To include all customers on the report, choose Paperless and Non-Paperless. To only include customers who receive paper statements on the report, click to select Non-paperless only. To only include customers with paperless statements on the report, click to select Paperless only.
  Service Totals	To print the accumulated customer past due totals for each Service Code, select this box.  Otherwise, please leave this box unchecked.
  Company Totals	To print the accumulated customer past due totals for each Company, select this box.  Otherwise, please leave this box unchecked.
  Finance Period Total	To print the accumulated customer past due totals for each Finance Period, select this box.  Otherwise, please leave this box unchecked.
  Totals Only	To omit the associated detail and to print past due totals only, select this box.  Otherwise, please leave this box unchecked.
  Merge Other Detail	Note:  This field is only available if extended aging information is set up.  For more information, contact NDS Technical Support.
  Compressed Detail	To print a condensed version of the report with only 1 line of information per customer, click to select Compressed Detail.  Otherwise, leave this box unchecked.
  Compressed Total	To print a compressed total where customer amounts are accumulated into a single total, click to select Compressed Total.  Otherwise, leave this box unchecked.
  Compressed Bal	To print a compressed customer balance, click to select Compressed Balance.  Otherwise, leave this box unchecked.
  Include zero Bal.	To include customers with zero balances on the report, click to select this box.  To omit customers with zero balances, please leave this box unchecked.
  Budget Accts Only	To only report budget customers, click to check this box.  Otherwise, to report all please leave this box blank.
  Show Invoice Details	To include invoice details on the report, click to check this box.  To omit invoice details, please leave this box blank. Notes:   The Show Invoice Details option only pertains to Open Item accounts. The invoice details included are Invoice Number, Bill Date, Post Date and Invoice Outstanding Balance.
  Previous Customers	To print previous customers associated with a specified location who have an outstanding balance, click to select Previous Customers.  Otherwise, please leave the box unchecked. Notes: You must specify the Locations to print previous customers for. Previous customers are only tracked if you change owners using the Add/Change Owner Wizard.
  Customer IDs	Entry Options: To print an individual account, enter the Customer ID. (up to 12 characters) To build a list of customers to print: Enter the Customer ID followed by a comma (,). Continue to enter the desired customers. To complete the customer list, press [TAB]. To search for the appropriate customer ID, click Search . To build a range of customers, enter the beginning Customer ID, followed by a hyphen (-) and then the ending Customer ID. Note:  If your customer IDs contain hyphens (-), then NDS recommends entering a range separator of tilde (~). To print all customers on the report, please leave blank.
  Location IDs	Entry Options: To print an individual location, enter the Customer ID. (up to 12 characters) To build a list of locations to print: Enter the Location ID followed by a comma (,). Continue to enter the desired locations. To complete the location list, press [TAB]. To search for the appropriate Location ID, click Search . To build a range of locations, enter the beginning Location ID, followed by a hyphen (-) and then the ending Location ID. Note:  If your Location IDs contain hyphens (-), then NDS recommends entering a range separator of tilde (~). To print all locations on the report, please leave blank.
  	To begin printing, click Print, or press [ENTER]. Keyboard shortcut:  [ALT + p] Or, to print to the screen, click Print View . Or, to escape from the print routine, click Cancel . Keyboard shortcut:  [ALT + c]

   

• To see the report sample, click More.

   

  To see an example of the report, click Past Due Balance Report Sample.