Tax Receipt Journal Instructions

Use the Tax Receipt Journal to reconcile and archive the pending (unposted) transactions entered for tax bill payments during Tax Receipt Entry.  You can tailor the report by specifying the sort sequence, selecting a range of records, and choosing the amount of detail to print.

Notes:

• This report is also known as the Tax Receipts Journal (plural).

• For more information about running reports, see Print View.

• Although you can print the journal at any time, you should print a final version during the Daily Cash-Up Procedure to maintain a complete audit trail.

• The Group Mortgage Payment Post process moves records into the Cash Receipts file (CASHFILE) for tax bill payments.  If you run Group Mortgage Payment Post before printing the Tax Receipt Journal, you will see the distributed payments that were entered during Group Mortgage Payment Entry on the Tax Receipt Journal report.

Directions:

• To see directions for opening the Tax Receipt Journal, click More.

   

  Use one of the following methods to open the Tax Receipt Journal:

  • Use the Daily Work menu.

  1. Click Daily Work from the Menu Bar.

  2. Click Tax Receipt.

  3. Click Tax Receipt Journal.
     Keyboard shortcut: [ALT] [a] [t] [j]
      

  4. Or, click Print Tax Receipt Journal during Tax Receipt Entry in the Button Bar Area.

   

• At the prompt window, choose the selections.  To see the report prompt options, click More.

  Tax Receipt Journal Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Sort	To set the sort sequence, click one of the following options in the drop-down list: Receipt Number Clerk Initials Tax Account Clerk/GL Number Clerk/Owner Name
  Range - Sort Type	To limit the report to a range of records, enter the From and To values.  The values must match the Sort Type. Example: If you specify Tax Account for the Sort, you can enter a range of Tax Account Numbers. Note:  To include all records, leave the range fields blank.
  Print Type	To specify the amount of detail on the report, click one of the following options in the drop-down list: Detail:  Prints all of the transaction detail for each receipt. Summary:  Prints a summary line for each receipt. Totals:  Prints only the report totals.
  Double Space Detail Report?	Click one of the following options in the drop-down list: (Y)es:  Skip a space between lines. (N)o:  Print single-spaced lines.
  Page Break on Clerk?	Click one of the following options in the drop-down list: (Y)es:  Start a new page for each new clerk. (N)o:  Do not start a new page for a new clerk. Notes: This option is available only when sorting by Clerk. If the clerks reconcile their own cash drawers during the Daily Cash-Up, it is convenient to specify (Y)es so each clerk can work with his or her own section of the journal.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To generate the report, click Print or press [ENTER] if the button is in focus. Keyboard shortcut: [ALT + p]
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

• To see the report sample, click More.

   

   

• To see descriptions of the report fields, click More.

   

  Field Descriptions are not available at this time.