Post Receipts Instructions

Run Post Receipts during the daily cash-up procedure to process cash receipts transactions entered during Tax Receipt Entry, Treasurer's Receipt Entry, and Group Mortgage Payment Entry.

Notes:

• To see a list of the functions performed by Post Receipts, click More.

   

  1. Update the Tax Master and Tax Detail files in Tax Billing (for Tax Receipts).

  2. Update the Receipt History file (RCPTHIST), making transactions visible during Tax Receipt History Maintenance and Treasurer's Receipt History Maintenance.

  3. Post transactions to the Revenue Master and Revenue Detail files.
     Note:  Each Tax Receipt transaction posts as a separate revenue detail entry if the Tax System Company Control Option for Post Tax Receipts to Revenue in Summary is set to N.  If it is set to Y, one summary Revenue Detail entry is posted for each Revenue account affected.

  4. Post transactions to the Appropriation Master, Appropriation Monthly Detail, and Appropriation Expense Detail files.

  5. Build the General Ledger work file.

  6. Post General Ledger journal entries for the specified period.

  7. Print totals in the Cash Receipts Post Report.

  8. Initialize the transaction file.

  9. Move the transactions from the Next Day Transactions file (NEXTDAY) to the Cash Receipts file (CASHFILE).

   

• This process is also known as Post Cash Receipts, Post Tax Receipts, or Post Treasurer's Receipts.

• For information about the timing and sequence of tasks, see the Daily Cash-Up Procedure.

• For more information about running reports, see Print View.

• The Group Mortgage Payment Post process moves records into the Cash Receipts file (CASHFILE) for tax bill payments.  Then the Post Receipts program processes the distributed payments along with other tax receipts.

Directions:

• To see directions for opening Post Receipts, click More.

   

  To open Post Receipts:

  • Click Daily Work from the Menu Bar, and next click Post Receipts.

  • Or, use the keyboard shortcut:  [ALT] [a] [p]

   

• At the Post Receipts prompt window, choose the selections.  To see the prompt options, click More.

  Post Receipts Prompt Options
  Have all receipts been entered?	To confirm that all cash receipts have been entered, click (Y)es in the drop-down list. Note:  If you click (N)o, you can not continue with the posting process.
  Have all users exited from Cash Entry screens?	To confirm that all cash receipts programs are closed, click (Y)es in the drop-down list. Note:  If you click (N)o, you can not continue with the posting process.
  	Warning:  You must exit the following programs before posting receipts. Tax Receipt Entry Next Day Tax Receipts Treasurer's Receipt Entry Next Day Treasurer's Receipts
  Date	To accept the default system date press [TAB], or enter another posting date.  (MM/DD/YYYY)  Required. Notes: The value defaults to today's date. This date appears in Tax Billing in the Tax Detail Transaction as the Post Date.
  GL Period	Click the General Ledger account period in the drop-down list.  (1 - 13)
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To post the transactions and generate the report, click Post or press [ENTER] if the button is in focus. Keyboard shortcut: [ALT + p]
  	To escape from the post routine, click Cancel. Keyboard shortcut: [ALT + c]

• To see the report sample, click More.

   

   

• To see descriptions of the report fields, click More.

   

  Field Descriptions are not available at this time.