Treasurer's Receipt Entry - Overview

Use Treasurer's Receipt Entry to enter payments for license fees, excise tax, and other charges.  From Treasurer's Receipt Entry you can print  the Treasurer's Receipt and the Treasurer's Receipt Journal.

Notes:

• For more information about working with data in fields, see Data Entry Guidelines.

• For information about the timing and sequence of tasks, see the Daily Cash-Up Procedure.

• For information about entering Next Day receipts during the cash-up process, see Next Day Treasurer's Receipts.

Tips:

• Use the following programs to enter other types of payments:

• For payments of invoices, use the Accounts Receivable module.

• For individual payments of tax bills, use Tax Receipt Entry.

• For payments of tax bills from mortgage companies, use Group Mortgage Payment Entry.

• To print a Treasurer's Receipt after the receipt has been posted, use Treasurer's Receipt History Maintenance.

• To reverse a transaction that has already been posted, create a new Treasurer's Receipt payment for a negative dollar amount.

Directions:

To see directions for...

• Opening Treasurer's Receipt Entry, click More.

   

  Use one of the following methods to open Treasurer's Receipt Entry:

  • Click the Treasurer's Receipt Entry button on the Button Bar.

  • Or, use the View menu:

  1. Click View from the Menu Bar.

  2. Click Treasurer's Receipt Entry.
     Keyboard shortcut:  [ALT] [v] [r]

  • Or, use the Daily Work menu:

  1. Click Daily Work from the Menu Bar.

  2. Click Treasurer's Receipt.

  3. Click Treasurer's Receipt Entry.
     Keyboard shortcut: [ALT] [a] [r] [t]

  • Or, use the Windows menu:
    Tip:  You can use this method to launch multiple occurrences of the Treasurer's Receipt Entry window.

  1. Click Windows from the Menu Bar.

  2. Click Launch Windows.

  3. Click Treasurer's Receipt Entry.
     Keyboard shortcut:  [ALT] [w] [l] [r]

   

• Creating a new Treasurer's Receipt, click More.

   

  To create a new Treasurer's Receipt, leave the Transaction # blank, and then click Retrieve or press [ENTER] if the button is in focus.  The next number is automatically assigned.

  Keyboard shortcut:  [ALT] [t]

  Tip:  If a Treasurer's Receipt is already displayed, click Clear first.
  Keyboard shortcut:  [CTRL + x]

   

• Editing an existing Treasurer's Receipt, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed Treasurer's Receipt transactions.

  To maintain an existing Treasurer's Receipt that has not yet been posted...

  1. Enter the Transaction #, and then click Retrieve, or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + t]
     
     Or, use Search:

  1. To display a list of the pending Treasurer's Receipts, click Search.
     Keyboard shortcut:  [ALT + r]

  2. In the Search List, double-click the line containing the Treasurer's Receipt that you want to change.  The data is then loaded into the Treasurer's Receipt Entry window.

  2. In the Detail Area, click the line for the detail transaction you want to maintain so it is highlighted.

  3. Make the data changes required.

  4. Click Save, or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + s]

   

• Deleting a Treasurer's Receipt, click More.

   

  To delete an existing Treasurer's Receipt that has not yet been posted, you must delete each detail transaction line for the receipt as follows...

  1. Enter the Transaction #, and then click Retrieve, or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + t]
     
     Or, use Search:

  1. To display the list of pending Treasurer's Receipts, click Search.
     Keyboard shortcut:  [ALT + r]

  2. In the Search List, double-click the line containing the Treasurer's Receipt that you want to delete.  The data is then loaded into the Treasurer's Receipt Entry window.

  2. In the Detail Area, click the line for the detail transaction you want to delete so it is highlighted.

  3. Click Delete.
     Keyboard shortcut:  [ALT + d]
     Note:  If you delete all of the transactions for a Treasurer's Receipt, the Treasurer's Receipt will not be posted.

   

• Report Samples, click More.

  Treasurer's Receipt Sample - Standard:

  The following report prints if the setting for the Tax System Company Control Option for Cash Receipts Form Type is set to 1 - Standard.

  Treasurer's Receipt Sample - Custom:

  The following report prints if the setting for the Tax System Company Control Option for Cash Receipts Form Type is set to 2 - Custom.  This Register Tape layout is intended for a thermal printer.

  Tip:  To print standard messages in the header and footer areas, see Treasurer's Receipt Message Maintenance.  Examples:  PAYMENT RECEIPT and THANK-YOU FOR PROMPT PAYMENT

  Treasurer's Receipt Check Endorsement:

  Treasurer's Receipt Journal Report Sample:

• Descriptions of the report fields, click More.

   

  Field Descriptions are not available at this time.

   

• Understanding the field values for the following areas, click the section name in the table below: