Post Payments Instructions

Use the A/P Post Payments routine to finalize the A/P check run and post the checks that are payments to vendors to the appropriate files.  

• Do not do any further accounts payable work until Post Payments is completed.  

• Prior to beginning the Post Payments routine print and approve the Check Register.

• Maintain a hard-copy of the Post Payments report for a complete audit trail.

Directions:

To see directions for...

• Opening the Post Payments Routine, click More.

   

  1.  Click Fund Accounting from the Menu Bar.

  2.  Click Daily Work.

  3.  Click Accounts Payable.

  4.  Click Post Payments.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [u] [d] [a] [o].

   

  A/P Post Payments Window Example:

  

   

   

• Choosing the Selections at the Prompt Window, click More.

   

  A/P Post Payments Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Have you printed the A/P Check Register?	To indicate that you have printed the check register, click to select the box. Notes:  If you have not printed the Check Register, click Cancel to escape and then print the Check Register. You must select this option to begin the routine.
  GL Period	To select the accounting period to post the payments, click to select a period in the drop-down list.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To run the routine and generate the report, click Proceed or press [ENTER]. Keyboard shortcut: [ALT + p]
  	Important: The message ***** A/P Post Payments Complete ***** prints to alert you when the routine is complete.
  	To escape from the routine: Click Cancel. Keyboard shortcut: [ALT + c] Or, click Close .

   

• Report Sample(s), click More.

   

  To see an example of the report, click Post Payments Report Sample.