Fiscal Year Table Maintenance

Use Fiscal Year Table Maintenance to assign each calendar month of the Fiscal Year to a specific Period.  If your Fiscal Year coincides with your Calendar Year, then the month coincides with the Period Number.  However, if your Fiscal Year begins in a month other than January, then each fiscal period reflects the appropriate month by displaying the Period Description maintained during Period Descriptions Maintenance.

For additional information, click More.

Directions:

To see directions for...

• Opening Fiscal Year Table Maintenance , click More.

   

  • Basic Method (from the G/L Module):

  1. Click File Maintenance from the Menu Bar.

  2. Click Fiscal Year Table Maintenance.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [m] [f].
      

  3. Advanced Method (from another NDS Module):

  1. Click General Ledger from the Menu Bar.

  2. Click File Maintenance.

  3. Click Fiscal Year Table Maintenance.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [g] [m] [f].
     
     Note:  To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

   

  Fiscal Year Table Maintenance - Calendar Year Window Example:

  

   

  Fiscal Year Table Maintenance - Non-Calendar Year Window Example:

  

   

• Creating a new Fiscal Year, click More.

   

  To create a new Fiscal Year:

  1. Enter the new Fiscal Year

  2. Click Save , or press [ENTER].

  3. You will see the following prompt where you can specify if you want to update the year for each Period in the new Fiscal Year:
     

  • To increment the Year by 1 for each Period in the new Fiscal Year, click Yes.
    Tip:  This automatically sets up the new Fiscal Year, so that no maintenance is required.

  • To copy the Year for each Period from the previous Fiscal Year, click No or Cancel.
    Tip:  Do not worry if you click the wrong button.  You can manually maintain the Year for each Period after the table record is created.

  Tips:

  • Fiscal Year Table Maintenance creates a set of Periods for the new Fiscal Year and displays the appropriate month for the periods.

  • To see a list of fields for Fiscal Year Table Maintenance, see the section for "Editing an existing Fiscal Year".

   

• Editing an existing Fiscal Year, click More.

   

  CAUTION:  To avoid losing data, you must save changed records.

  1. To display the record to be changed, enter the Fiscal Year, or press [ENTER].

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes and click Save , or press [ENTER].

  4. To complete the edit process and close the window, click Completed .

   

  Fiscal Year Table Maintenance Window Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Fiscal Year	Enter the Fiscal Year that you want to maintain.  (CCYY - century required) Required Tip:  If the Fiscal Year is not the same as the calendar year, most facilities use the last Period's year as the Fiscal Year.  For example, if the Fiscal Year encompasses June 2006 through May 2007, then the Fiscal Year is 2007.
  Period	The displayed period includes the Period Number and the Period Description.  To select the Period that you want to maintain: Click the Period in the drop-down list. Or, click to highlight the appropriate line in the Period List. Tip:  You can not add or delete a Period.
  Period Description	Displays the Period Description maintained during Period Description Maintenance.  Usually this contains the name of the month. Examples: If your Fiscal Year coincides with the calendar year, then the Period Description for Period 1 is January, Period 2 is February, etc. If your Fiscal Year is different from the calendar year, such as with a Fiscal Year that starts in June, then the Description for Period 1 is June, Period 2 is July, etc.
  Year	Enter the Calendar Year for the Month Number. Examples: If your Fiscal Year coincides with the Calendar Year, then you will enter the same year as the Fiscal Year for each Period. If your Fiscal Year is different from the Calendar Year, then enter the appropriate year for each Period.  If Fiscal Year 2007 starts in June 2006, then for Period 01 (June) through Period 07 (December), enter 2006.  For Period 08 (January) through Period 12 (May), enter 2007. If you do not use Period 13, NDS suggests entering the Fiscal Year as the Calendar Year. For Period 14, enter the Fiscal Year as the Calendar Year.
  Period List	The Period List displays the following fields in each row: Period Number Period Description Calendar Year
  	To clear the window and reload the current year, click New.
  	To delete the Fiscal Year record, click Delete.
  	WARNING: The Fiscal Year Table record must exist for the current year and any year with activity.  If you delete a Fiscal Year record for a year with activity, you must recreate it.
  	To save the changed values for the highlighted Period, click Save or press [ENTER].
  	To close the Fiscal Year Table Maintenance window: Click Completed . Or, click Close .

   

• Deleting an existing Fiscal Year, click More.

  WARNING:  The Fiscal Year Table record must exist for the current year and any year with activity.  If you delete a Fiscal Year record for a year with activity, you must recreate it.

  1. To display the year to be deleted, enter the Fiscal Year and click Save , or press [ENTER].

  2. Click Delete .

  3. You will see the following warning informing you that you are about to delete a G/L Year Table record.
     
     
      

  4. Click OK to acknowledge that you want to delete the Fiscal Year record.
     Tip:  After you click OK, you will see the following message on the Status Bar.
     

  5. Or, click Cancel to return to the window without deleting the record.