Employee Totals Master Maintenance - Overview

Use Employee Totals Master Maintenance to view totals for time worked, withholding amounts, earnings, vacation time accruals, and sick time accruals.  The fields are updated by the system, so you normally do not need to edit them.

Tips:

• The system automatically creates and deletes employee totals records during Employee Master Maintenance, so you can only edit (not add or delete) the totals records.

• You can view the history of the totals in the following programs:

• Employee Weekly Totals Maintenance

• Employee Monthly Totals Maintenance

• Employee Quarterly Totals Maintenance

• For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening Employee Totals Master Maintenance, click More.

   

  • Click the following sequence:
    Payroll from the Menu Bar, Employee File Maintenance, and Employee Totals Maintenance.
    Keyboard shortcut:  [ALT] [p] [e] [t]

  • Or, click Employee Totals in the Employee File Maintenance - Menu Tree.
    Keyboard shortcut:  [ALT + l]

   

  Employee Totals Maintenance Window Example:

   

  Tip:  To see detailed instructions for each section or field name in the examples below, the cursor becomes a hand when you position the cursor over the field or section.  Click once to display the associated topic.

  

   

• Creating a new employee totals record, click More.

   

  Employee Master Maintenance automatically creates new totals records when you add an employee, so you can not add records using this program.

   

• Editing totals for an existing employee, click More.

   

  CAUTION:  To avoid losing data, you must save changed employee totals.

  1. To display the record to be changed, enter the Employee Number and click Retrieve or press [ENTER].
     Keyboard shortcut:  [ALT + t]
     Tip:  If you do not know the Employee Number, you can click Search to see a list of employees.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save or press [ENTER].
     Keyboard shortcut:  [ALT + s]

   

• Deleting an employee, click More.

   

  Employee Master Maintenance automatically deletes totals records when you delete an employee, so you can not delete records using this program.

  Note:  To delete an employee, the totals must be zero.

   

• Understanding the field values for the following areas, click the section name in the table below: