Auto Fringe Distribution Maintenance

Use Auto Fringe Distribution Maintenance to create a cross-reference that links Appropriation Account Numbers to Department Numbers for distributing the Fringe Amounts.  You must enter all of the Department Numbers for employees that might be associated with a Fringe Number.  Then you link each Department Number to an Appropriations Account Number (which is usually the same number).  Fringe benefits provide a method of paying vendors for the fringe benefits through the optional Vendor Invoices and Checks feature.

Important:  If there are employees with Department Numbers missing from this cross-reference, the Payroll Post creates a cross-reference record, listing the invalid Department Number 99999999.  You must correct all 99999999 Department Numbers in Auto Fringe Distribution Maintenance and during Employee Fringe Maintenance.

For additional information, click More.

Directions:

To see directions for...

• Opening Auto Fringe Distribution Maintenance, click More.

   

  1. Click Payroll from the Menu Bar.

  2. Click Other Payroll Work.

  3. Click Auto Fringe Distribution Maintenance.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [p] [o] [a].

   

  Auto Fringe Distribution Maintenance Window Example:

  

   

• Creating a cross-reference for a new fringe, click More.

   

  1. Enter the new Fringe Number and click New or press [ENTER].
     Keyboard shortcut:  [ALT + n]
     
     Tip:  If you do not know the Fringe Number, you can click Search  to see a list of fringes.

  2. Enter the Account # and Fringe Account Number.

  3. Click Add to update the list.
     Keyboard shortcut:  [ALT + a]
     
     Repeat Steps 1 through 3 for all Department Numbers associated with the fringe.

  Tip:  To clear the window for starting a new Fringe Number, click File and then click Clear.

   

  Auto Fringe Distribution Maintenance Area Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Fringe Description	Displays the Fringe Description.
  Account # Description	Displays the Payroll Department Number/Expense Account description.
  Fringe Account # Description	Displays the Appropriations Account Number/Expense Account description.
  Fringe Number	Enter the Fringe Number to maintain.  (3.0 numeric)
  Account #	Enter the Payroll Department Number or Expense Account related to the employees who participates in this fringe benefit. Tips: If you do not know the Department Number, you can click Search  to see a list of departments. To see the Department Numbers assigned to an employee, refer to the Employee Information Area and the Pay Distribution Area in Employee Master Maintenance.  Be sure to include lines for all departments assigned to an employee. If a Department Number is missing from this file, the Payroll Post automatically creates a record with the employee's primary Department Number and enters the default Fringe Account Number (99999999) in the Employee Fringe file.  The Fringe Distribution Post will not run if there are Fringe Account Numbers for 99999999. If you create any new Department Numbers and assign them to existing or new employees, you must add the new Department Numbers here.
  Fringe Account #	Enter the Appropriations Account Number or Expense Account used for the Vendor Invoices and Checks invoice transaction. Tips: If you do not know the Account Number, you can click Search  to see a list of Appropriations Accounts. The Fringe Account # is usually the same as the Account # (Payroll Department Number).
  	To add a line to the list of accounts associated with the fringe, click Add or press [ENTER]. Keyboard shortcut:  [ALT + a]
  	To create the cross-reference for a new fringe, enter the Fringe Number and click New, or press [ENTER]. Keyboard shortcut:  [ALT + a]
  	To remove a cross-reference from a fringe, click to highlight the appropriate line in the list, and then click Delete. Keyboard shortcut:  [ALT + e]
  	To display all cross-references for all fringes, click Load All. Keyboard shortcut:  [ALT + e]
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To generate the report, click Print Listing. Keyboard shortcut: [ALT + p]
  	To escape from the window, click Cancel. Keyboard shortcut: [ALT + c]

   

• Editing a cross-reference for an existing fringe, click More.

   

  1. To display the list of cross-references for a fringe, enter the Fringe Number and click Add , or press [ENTER].
     Keyboard shortcut:  [ALT + a]
     
     Tip:  If you do not know the Fringe Number, you can click Search  to see a list of fringes.  Or, click Load All to see the existing cross-references for all fringes.

  2. To change an existing cross-reference...

  1. Click to highlight the line you want to change so the values appear in the entry fields.

  2. Enter the changes to the Account # or Fringe Account #.

  3. Click Add.

  3. Or, to add a new cross-reference...

  1. Enter the new Account # and Fringe Account #.

  2. Click Add.

   

• Deleting a cross-reference from an existing fringe, click More.

   

  1. To display the list of cross-references for a fringe, enter the Fringe Number and click Add , or press [ENTER].
     Keyboard shortcut:  [ALT + a]
     
     Tip:  If you do not know the Fringe Number, you can click Search  to see a list of fringes.  Or, click Load All to see the existing cross-references for all fringes.

  2. Click to highlight the line you want to remove so the values appear in the entry fields.

  3. Click Delete .
     Keyboard shortcut:  [ALT + e]

   

• Printing a listing of the cross-references for all fringes, click More.

   

  To print the report, simply click Print Listing .

  Keyboard shortcut:  [ALT + e]

   

• Viewing the Report Sample, click More.

   

  To see an example of the report, click Automatic Fringe Distribution List Sample.