PR A/P Check Register Instructions

Use the PR A/P Check Register to print a list of the PR A/P checks printed for payment of Payroll Accounts Payable invoice transactions. The report also lists direct withdrawal invoice transactions. The invoice transactions are originally generated by one of three post programs: Payroll Post, Post to Vendor Transaction Files, or Fringe Distribution Post.

IMPORTANT: As of 6/1/26 this routine has been replaced by Process PR A/P Checks.

Tips:

This program is applicable only if you use the Vendor Invoices and Checks feature. The Company Control Option for Create Automatic Vendor/Invoices Checks must be set to 1 - Single Post or 2 - Dual Post.
This report prints a list of printed checks for payment of deductions and fringes that are coded with a Vendor Payment Method of C (print PR A/P Checks) or CN (do not print checks, for direct withdrawal).
For more information, refer to Understanding Vendor Invoices and Checks.
You can re-run this report as often as necessary before running the PR A/P Check Post program.
For more information about the timing for running Payroll A/P programs, see the Payroll Runbook.
Retain this report for a complete audit trail.
This report is also known as the A/P Check Register.
For more information about running reports, see Print View.
This report is available in the following format(s):
132-Column Page Width: Set during System Parameters at the Print tab.
At the Report Writer window, you can change the selection and sort options for the report. For more information, refer to the Report Writer Overview.

IMPORTANT

Confirm that the data on this report is correct before running the PR A/P Check Post.

INVALID VENDORS: If there are any vendors for Vendor Number 000000, you will not be able to run the PR A/P Check Post. The problem may be caused by a blank Vendor Number associated with a Deduction Code or Fringe Number. Contact NDS Technical Support for further assistance.

Directions:

To open click Payroll from the Menu. Then, click Vendor Invoices and Checks --> Payroll A/P --> PR A/P Check Register.

Or, use the keyboard shortcut: [ALT] [p] [v] [p] [r].

PR A/P Check Register Window Example:

Report Writer Window Example:

PR A/P Check Register Prompt Options
Report Writer	Review the Report Writer prompts and make changes to the sort or range, if applicable. Note: For more information, refer to the Report Writer Overview.
Additional Options	To include a cover page on the journal, click to check the Cover Page box. To omit the cover page, leave the box unchecked. To include a detail separator, click to check the Detail Separator box. To omit the detail separator, leave the box unchecked. To export the journal information to a file, check Export Only box. Otherwise, leave blank.
	To print a paper-copy of the journal, click to select Print . To display the journal on the screen, click Print View .
Sort By	Click one of the following sort options in the drop-down list: 1 - Check Number 2 - Account Number
	To display the Report Writer options, click Continue, or press [ENTER]. Keyboard shortcut: [ALT + o]
	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

Opening the PR A/P Check Register, click More.
Choosing the selections at the prompt window, click More.
Report Sample(s), click More.

To see an example of the report, click PR A/P Check Register Sample.