Cash Receipts Adjustments Entry

Use Cash Receipts Adjustment Entry to enter or edit cash adjustment transactions.  The cash adjustment transactions are maintained in the Cash Adjustments Transaction file until you perform the Cash Receipts Adjustments Post.

Notes:

• The Cash Receipts Adjustments Entry window looks similar to the Cash Receipts Entry window.  You can recognize Cash Receipts Adjustments Entry by the program name that displays on the Status Bar as well as, the light teal window border.

• After entering the customer cash adjustments transactions, confirm your entries by printing the Edit Journal.

• Entered customer cash adjustments transactions do not update the customer's balances until you run the Cash Receipts Adjustments Post.

• You must exit the Cash Receipts Adjustments Entry program to run the Cash Receipts Adjustments Post.

• For information about the timing and sequence of cash receipts adjustments tasks, see Cash Receipts Adjustments Procedure.

• For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• An example of the Cash Receipts Adjustments Entry window, click More.

  Tip:  To see detailed instructions for each section or field name, the cursor becomes a hand when you position the cursor over the field or section.  Click once to display the associated topic.

   

  

   

• Opening Cash Receipts Adjustments Entry, click More.

   

  1.  Click Daily Work from the Menu Bar.

  2.  Click Cash Receipts Adjustments.

  3.  Click Cash Receipts Adjustments Entry.
  
  Or, use the keyboard shortcut:  [ALT] [y] [d] [e].

   

• Creating a new customer cash receipts adjustment transaction, click More.

   

  To create a new cash receipts adjustment transaction:

  1.  From the Customer Entry Area, enter a Customer ID.

  2.  Enter the Total Proof Amount for the cash adjustment transaction.

  3.  Accept the displayed Transaction Code or enter an adjustment Transaction Code, if applicable.

  4.  If the adjustment is made by check, enter the Check Number.

  5.  Enter a cash adjustment Reference, if applicable.

  6.  Enter the cash receipts adjustment transaction Amount.

  7.  Accept the Age Code for the transaction code or enter another Age Code, if applicable.

  8.  To complete the cash receipts adjustment transaction, click Add to List .

  9.  When all cash adjustment transactions for the customer are entered, click Commit List .

   

• Editing an existing customer cash receipts adjustment transaction, click More.

  Editing Uncommitted and Committed Cash Receipts Adjustment Transactions

  Note:  Cash adjustment transactions can be edited as many times as necessary until the Cash Receipts Adjustments Post is performed.

  1.  From the Transaction Detail List, click to highlight the desired cash adjustment transaction detail line to change.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Add to List .
  
  Tip:  After you click Add to List, you can see the changed transaction in the Transaction Details List.

  Editing Posted Cash Receipts Adjustment Transactions

  To correct an incorrectly posted cash receipts adjustment, you can enter a reversing adjustment during this routine, then perform the Cash Receipts Adjustments Post and next enter the correct adjustment.

   

• Deleting an existing customer cash receipts adjustment transaction, click More.

   

  Deleting Uncommitted and Committed Cash Receipts Adjustment Transactions

  Note:  Use these steps to delete uncommitted or committed cash adjustment transactions.  To delete posted cash transactions, see below.

  1.  From the Transaction Detail List, click to highlight the cash adjustment transaction detail line to delete.

  2.  To delete the highlighted cash adjustment transaction, click Delete .

  Deleting Posted Cash Receipts Transactions

  To delete a posted cash receipts adjustment transaction you can enter a reversing adjustment during this routine, then perform the Cash Receipts Adjustment Post and next enter the correct adjustment.

   

• Understanding the field values for the following areas, click the section name in the table below: