Company Settings Maintenance

Use Company Settings Maintenance to the various settings for a company including GL Account Numbers for generating general ledger journal entries, certain default transaction codes, the sales tax rate to assess and discount information for the company, if applicable.

Tips:

• Generally, the company settings are maintained during installation and do not change unless you make changes to your accounting practices.

• For directions on maintaining the user definable fields for a company see Company Settings Maintenance - User Definable Window.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening Company Settings Maintenance, click More.

   

  1.  Click Daily Work from the Menu Bar.

  2.  Click File Maintenance.

  3.  Click Company Maintenance.

  4.  Click Settings.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [y] [m] [o] [s].

   

  Company Settings Maintenance Window Example:

  

   

• Creating a New Company Settings Record, click More.

   

  To create a new record choose one of these methods:

  • Enter the new Company ID and click Retrieve , or press [ENTER].
    Keyboard shortcut:  [ALT + t]

  • Or, enter the new Company ID and click File from the Menu Bar; next click New.
    Keyboard shortcut:  [ALT] [f] [n]

  Tip:  To indicate that you are building a new Company Setting record, New  displays near the Company ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.

   

  Company Settings Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Company ID	Enter a unique identifier for the company. (2.0 numeric) Required
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing company settings, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r]
  	To display an existing company setting, enter the Company ID and click Retrieve, or press [ENTER]. Keyboard shortcut:  [ALT + t]
  Title	Enter the Title for the company. (up to 20 characters)
  Description	Enter the Description for the company. (up to 40 characters)
  Name	Enter the Name of the company. (up to 30 characters)
  Billing Journal Title	Note:  This field is reserved for future use.  Maintain the default setting.
  Tax Debit G/L Number	Enter the G/L Account Number to debit sales taxes.  This account number is used during Post Cash Receipts to create entries in the general ledger journal for sales taxes collected for the company. (up to 15 characters)
  Tax Credit G/L Number	Enter the G/L Account Number to credit sales taxes.  This account number is used during Post Cash Receipts to create credit entries in the general ledger journal for sales taxes collected for the company. (up to 15 characters)
  Revenue GL Account	Enter the G/L Account Number for posting revenues. (up to 15 characters)
  Cash GL Account	Enter the G/L Account Number for posting cash amounts. (up to 15 characters)
  Discount Rate	Enter the discount percentage rate for the company, if applicable. (2.2 numeric)
  Tax Rate	Enter the sales tax rate for the company, if applicable. (2.2 numeric)
  Courtesy Code	Enter the transaction code for generating courtesy billing transactions, if applicable. (3.0 numeric) Tips:   To search for a Transaction Code, click Search or press [CTRL + f]. To create a new Transaction Code, click Fast Access Maintenance or press [CTRL + o].
  Disbursement Code	Enter the transaction code for generating disbursement transactions. (3.0 numeric) Tips:   To search for a Transaction Code, click Search or press [CTRL + f]. To create a new Transaction Code, click Fast Access Maintenance or press [CTRL + o].
  Re-Connect Trans. ID	Enter the transaction code for generating the billing transactions for re-connecting the service to the customer. (3.0 numeric) Tips:   To search for a Transaction Code, click Search or press [CTRL + f]. To create a new Transaction Code, click Fast Access Maintenance or press [CTRL + o].
  Cash Profile ID	Enter the Cash Transaction Profile ID for the company, if applicable. (up to 12 characters) Tips:   To search for a Cash Transaction Profile ID, click Search or press [CTRL + f]. To create a new Cash Transaction Profile ID, click Fast Access Maintenance or press [CTRL + o].
  Cash Sequence Code	Enter the Cash Sequence Code, which is the sequence the companies should be paid when entering payments. (5.0 numeric)
  Grace Period Days	Enter the number of days for the grace period in which a customer can still receive a discount. (2.0 numeric)
  Read Format	Note:  This field is reserved for future use.  Please leave blank.
  Late Charge Transaction Code	Enter the transaction code for generating customer late charge transactions, if applicable. (3.0 numeric) Tips:   To search for a Transaction Code, click Search or press [CTRL + f]. To create a new Transaction Code, click Fast Access Maintenance or press [CTRL + o].
  Trade Transaction Code	Enter the transaction code for generating trade discount transactions for customers, if applicable. (3.0 numeric) Tips:   To search for a Transaction Code, click Search or press [CTRL + f]. To create a new Transaction Code, click Fast Access Maintenance or press [CTRL + o].
  Allow Credit Trade Discounts	To allow trade discounts for customers with credit balances, click Yes in the drop-down list. To omit trade discounts for customers with credit balances, click No in the drop-down list.
  Unapplied Credit Billing Code	Enter the transaction code for generating unapplied credit billing transactions for customers. (3.0 numeric) Tips:   To search for a Transaction Code, click Search or press [CTRL + f]. To create a new Transaction Code, click Fast Access Maintenance or press [CTRL + o].

   

• Editing an Existing Company Settings Record, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, enter the Company ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  
  Tip:  If you do not know the Company ID, you can click Search  to see a list of Company Settings records.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

• Deleting an Existing Company Settings Record, click More.

   

  1.  To display the record to be deleted, enter the Company ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  Tip:  If you do not know the Company ID, you can click Search  to see a list of Company Settings records.

  2.  Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut:  [ALT] [f] [d]

  3.  At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.

  Example:

  

   

  Note:  After you click Proceed, you will see the following message on the Status Bar.