Cash Transaction Profile Maintenance

Use Cash Transaction Profile Maintenance to maintain groups of customer related transaction codes which are used to generate cash receipt transactions.  Cash Transaction Profiles are used in a similar fashion as billing transaction profiles.  Generally, you assign a Cash Transaction Profile to each service you bill, although you can assign a Cash Transaction Profile to each individual customer.

You determine which transaction codes to include in a Cash Transaction Profile, depending on how you want to track different items.  For example, you can have a Cash Transaction Profile consisting of one payment transaction code and you can have a separate Cash Transaction Profile consisting of a lien interest payment transaction code, an interest payment transaction code, a lien payment transaction code, a regular payment transaction code, a lien cost payment transaction code, and an unapplied credits transaction code.  

Notes:

• If you bill multiple services, you need to maintain separate Cash Transaction Profiles for each service.

• To assign a Cash Transaction Profile to each service, perform Service Settings Maintenance.

• Or, to assign a default Cash Transaction Profile to a customer, use the Create Customer Wizard at the Create Customer Step 6 window.

• To limit your search to only Cash Transaction Profiles for a specific service code, enter the Service Code and then click Search.

Tip:  For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening Cash Transaction Profile Maintenance, click More.

   

  • Click Daily work from the Menu Bar, and next click File Maintenance; next click Service Profiles, then click Cash Transaction Profile.

  • Or, use the keyboard shortcut:  [ALT] [y] [m] [p] [c].

   

• Creating a new Cash Transaction Profile, click More.

   

  To create a new record choose one of these methods:

  • Enter the new Cash Profile ID and the defined Service Code, then click Retrieve , or press [ENTER] if the button is in focus.
    Keyboard shortcut:  [ALT + t]

  • Or, enter the new Cash Profile ID and the defined Service Code, then click File from the Menu Bar; next click New.
    Keyboard shortcut:  [ALT] [f] [n]

  Tip:  To indicate that you are building a new Cash Profile, New  displays near the Cash Profile ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.

  Cash Transaction Profile Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Cash Profile ID	Enter the unique identification for this group of transaction codes. (up to 12 characters)
  Service Code	Enter the defined Service Code for which the Cash Transaction Profile will generate cash transactions. (2.0 numeric)
  	To update the new or changed information, click Save or press [ENTER] if the button is in focus. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing Cash Transaction Profiles, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r] Note:  To limit your search to only Cash Transaction Profiles for a specific service code, enter the Service Code and click Search.
  	To display an existing Cash Transaction Profile, enter the Cash Profile ID and click Retrieve, or press [ENTER] if the button is in focus. Keyboard shortcut:  [ALT + t]
  Description	Enter the description for this group of transactions codes. (up to 40 characters)
  Memo	Enter a memo to provide additional information about the Cash Transaction Profile, if applicable. (up to 30 characters)
  Transaction Codes	Enter the Transaction Code ID that should be part of the Cash Transaction Profile. (3.0 numeric) Tip:  To enter another transaction code, press [Tab], then enter the next transaction code.  Repeat until all transaction codes are entered.  When finished, click Save to save your work. Notes: You can have up to 40 transaction codes associated with a specific Cash Transaction Profile. To search for a Transaction Code ID, click or press [CTRL + f]. To create a new Transaction Code ID, click or press [CTRL + o].
  Description	The Transaction Code Description displays for your reference at the bottom of the Cash Transaction Profiles window.

   

• Editing an existing Cash Transaction Profile, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1. To display the record to be changed, enter the Cash Profile ID and the defined Service Code, then click Retrieve , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + t]
     
     Tip:  If you do not know the Cash Profile ID, you can click Search  to see a list of Cash Transaction Profiles.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + s]

   

• Deleting an existing Cash Transaction Profile, click More.

   

  1. To display the record to be deleted, enter the Cash Profile ID and the defined Service Code, then click Retrieve , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + t]
     Tip:  If you do not know the Cash Profile ID, you can click Search  to see a list of Cash Transaction Profiles.

  2. Click File from the Menu Bar, and next click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
     
     Example:
     
     
     
     Note:  After you click Proceed, you will see the following message on the Status Bar.