Cash Batch Table Maintenance

Use Cash Batch Table Maintenance to maintain information about batches. Batches are unique identifiers that can be used to group customer calls or cash receipt transactions together for reconciliation on journals and posting routines. You can also add a proof total to a cash batch for reconciling the payments you are entering. Cash batches are optional and they work in a similar way as billing batches but they have separate batch IDs from billing batches.

Directions:

To open:

1. Click Daily Work from the Menu.

2. Click File Maintenance.

3. Click Table Maintenance.

4. Click Cash Batch Table.

Tip: Or, use the keyboard shortcut: [ALT] [y] [m] [t].

Cash Batch Table Maintenance Window Example:

Cash Batch Table Maintenance Prompts
Batch ID	To create a new batch, enter a unique Batch ID (up to 10 characters) and click Retrieve , or press [ENTER]. Keyboard shortcut: [ALT + t] Tip: If you are building a new batch table, New displays near the batch ID. The first field is highlighted to let you know you can begin entering information. Or, to view a batch table, enter the batch ID. Or, to find a batch table, click Search. From the Search list you can select the batch to change or delete. Keyboard shortcut: [ALT + r]
	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut: [ALT + s]
	CAUTION To avoid losing data, you must save new or changed records.
Title	Enter the title of the batch table. (up to 20 characters)
Description	Enter the full description associated with the batch table. (up to 40 characters)
Proof Total	Enter an optional proof total, if desired. This can be used when you are entering a batch of payments to make sure you have entered all payments correctly. Although the proof total is not required, you can use the proof amount to reconcile your entries.
Editing a Batch Table	CAUTION: To avoid losing data, you must save new or changed information. 1. Enter the batch ID to change and click Retrieve , or press [ENTER]. Keyboard shortcut: [ALT + t] Tip: If you do not know the batch ID, you can click Search to see a list of batch tables. 2. Position the pointer to the information that you want to change. 3. Enter the data changes. 4. To complete the edit process, click Save , or press [ENTER]. Keyboard shortcut: [ALT + s]
Deleting a Batch Table	1. Enter the batch ID to change and click Retrieve , or press [ENTER]. Keyboard shortcut: [ALT + t] Tip: If you do not know the batch ID, you can click Search to see a list of batch tables. 2. Click File from the Menu, and next click Delete. Keyboard shortcut: [ALT] [f] [d] 3. At the Delete prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine. Example: Note: After you click Proceed, you will see the following message on the Status Bar.