Liens Transaction Entry

Use the Liens Transaction Entry routine to maintain transactions for 30-day notice costs, lien letter costs or lien transactions before running the Liens Post Transactions routine. Generally, most of the lien-related transactions are generated by the Create Notice Costs Transactions or Create Liens Transactions routines. You can use Liens Transactions Entry to make corrections to the transactions or to remove liens for customers having unusual circumstances. The table following the window example describes Liens Transaction Entry.

Notes:

The Liens Transaction Entry window looks similar to the Bill Entry window. You can recognize the Liens Transaction Entry routine by the program name that displays on the Status Bar as well as, the Blue window border.
You must exit the Liens Transaction Entry program to run the Liens Post Transaction Routine.

Directions:

To open click Processes from the menu, then click Liens, and Liens Transaction Entry.

Or, use the keyboard shortcut: [ALT] [p] [l] [t].

Liens Transaction Entry Window Example:

Field Details by Section Note: The field details refer to the Bill Entry window because it is the same as the Liens Transaction Entry window. For directions on specific areas, click the link.
Creating a Lien Transaction	To create a new 30-day notice cost transaction, lien cost transaction or lien transaction: 1. From the Customer Entry area, retrieve the displayed Sequence Number or enter a Customer ID or a Location ID. Tip: If you do not know the Customer ID or Location ID you can click Search to see a list of customers or locations. 2. Enter the Transaction Code for the 30-day notice cost, the lien cost or the lien transaction, if applicable. 3. Confirm the Charge amount as the amount of the 30-day notice cost, the lien letter cost or the lien amount. 4. Enter the Age as the Current Lien Month and the Current Lien Year combined (mmyy). For example, if your Current Lien Month is July and the Current Lien Year is 2004, enter the Age as 0704. 5. To complete the cost or lien transaction, click Add to List . 6. When all cost or lien transactions for the customer are entered, click Commit List .
Editing a Lien Transaction	Notes: Transactions can be edited as many times as necessary until the Liens Post Transactions Routine is performed. You can edit Uncommitted and Committed 30-Day Notice Costs, Lien Costs, or Liens Transactions. 1. From the Transaction Detail List Area, click to highlight the desired detail line to change. 2. Press [TAB] to the field to change or click the field using the mouse. 3. Enter the changes. Tip: Enter the Age as the Current Lien Month and the Current Lien Year combined (mmyy). For example, if your Current Lien Month is July and the Current Lien Year is 2004, enter the Age as 0704. 4. To complete the edit process, click Add to List . Tip: After you click Add to List, you can see the changed transaction in the Transaction Details List area.
Deleting a Lien Transaction	Note: You can delete Uncommitted and Committed 30-Day Notice Costs, Lien Costs, or Liens Transactions. 1. From the Transaction Detail List Area, click to highlight the detail line to change. 2. To delete the highlighted transaction, click Delete .
Billing Run Code Window	Contains the fields to maintain the Billing Run default information.
Customer Entry Area	Contains the fields to retrieve a customer or location for maintaining liens transactions.
Liens Transaction Entry Work Window
Customer Name & Address Area	View the customer's name, tenant name (if applicable) and the customer's mailing address.
Customer Billing Information Area	View certain billing information for the customer and edit the Billing Run dates.
Customer Service Connection Area	View the list of customer service connections and the list of associated transaction codes.
Customer Balances Panel	View the customer balances.
Liens Detail Transaction Area	Contains the fields to enter liens transactions for the customer.
Action Buttons Area	Contains the buttons to perform functions within Transaction Entry.