Shut Off Edit Transaction Journal Instructions

Use the Shut Off Edit Transaction Journal to list the shut off transactions that were generated during the Shut Off Generate Transactions routine.  Usually, you print the Shut Off Edit Transaction Journal after completing the Shut Off Generate Transactions routine and before performing the Shut Off Post.  Use this journal to proof your entries and to provide an audit trail.

Notes:  

• Maintain a final copy of the Shut Off Edit Transaction Journal for a complete audit trail.

• For more information about the timing and sequence of the Shut Off steps, see Shut Off Procedure.

• For more information about running reports, see Print View.

• For more information about the buttons on the toolbar, see the Reporting Toolbar.  

Directions:

To see directions for ...

• Opening the Shut Off Edit Transaction Journal, click More.

   

  1.  Click Processes from the Menu.

  2.  Click Shut Off.

  3.  Click Edit Transaction Journal.
  
  Or, use the keyboard shortcut:  [ALT] [p] [s] [j].
   

  Shut Off Edit Transaction Journal Window Example:

  

• Choosing the report options, click More.

  Shut Off Edit Journal Prompts Tip:  To quickly select or de-select all items listed, click Check All .
  Services	To select the services to report, click to check the appropriate services listed.
  Companies	To select the companies to report, click to check the appropriate companies listed.
  Books	To select the books to report, click to check the appropriate books listed.
  Status	To select the customer statuses to report, click to check the appropriate statuses listed.
  Rate Profiles	To select the rate profiles to report, click to check the appropriate rate profiles listed.
  Transaction Codes	To select the transaction codes to report, click to check the appropriate transaction codes listed.
  Sort	To choose a sort option, click to select the appropriate button. Sort Options: Book & Sequence - Reports transactions in customer Sequence Number order within book number order. Book & Customer ID - Reports transactions in Customer ID order within book number order. Customer ID - Reports transactions in customer ID order. Service & Customer ID - Reports transactions in customer ID order within service order. Last Name - Reports transactions in customer last name order. Location ID - Reports transactions in location ID order.
  Service Tran Code Totals	To report transaction code totals for each service code, select this box. To omit reporting transaction code totals, de-select this box.
  Company Tran Code Totals	To report transaction code totals for each company, select this box. To omit reporting transaction code totals, de-select this box.
  Book Tran Code Totals	To report transaction code totals for each book number, select this box. To omit reporting transaction code totals, de-select this box.
  Customer Class Totals	To report transaction code totals for each customer rate class, select this box. To omit reporting transaction code totals, de-select this box.
  Arrear Totals	To report the total number of arrears and the customer arrears balance totals, select this box. To omit reporting arrears totals, de-select this box.
  Billed Totals	To report the total number of customers billed for each customer rate class, select this box. To omit reporting the total number of customers billed for each customer rate class, de-select this box.
  Billing Code Totals	To include the transaction code totals for each billing code, select this box. To omit the transaction code totals, de-select this box.
  Options
  ERU Usage	To include the ERU usage totals, select this box. To omit ERU usage totals, de-select this box.
  Estimates Only	To only include transactions that are estimates only, select this box. To include all transactions, de-select this box.
  Zero Reads Only	To only include transactions with zero readings, select this box. To include all transactions, de-select this box.
  Standard Journal	To print the standard journal, select this box. To omit printing the standard journal. de-select this box. Note:  This option prints several additional summary totals at the end of the journal.
  Print Service Location	To include the house number and street index name for the physical service location on the report, check this box.   Or, to omit the service location leave this box unchecked.
  Totals Only	To report totals only, check this box.  Or, to report all detail as well as totals, leave this box unchecked.
  Sub-Total by Service	To report the subtotals for each service, select this box. To omit reporting sub-totals, de-select this box.
  Sub-Total Totals	To report sub-totals of the appropriate totals, select this box. To omit reporting sub-totals, de-select this box.
  Use Transaction Analysis Flags	To run the report using the transaction code service analysis settings, select this box. To run the report without the transaction code service analysis settings, de-select this box.
  Only Work Order Automation	To run the journal for billing transactions that are generated from mobile work order automated events, check this box. Then, select the other journal parameters as you normally would. To omit mobile work order automation events, leave this box unchecked. Notes:   This parameter only pertains to mobile work orders. Mobile work order automation events must be printed on the journal before the events can be posted.
  Customer ID(s)	To build a list or range of customers to report: To list individual customers, enter the customer ID followed by a comma (,).  Continue in this fashion until all customers are entered. To build a range of customers, enter the beginning customer ID, followed by a hyphen (-) and then the ending customer ID. Note:  If your customer IDs contain hyphens (-), then enter a range separator of tilde (~). To search for a customer ID, click Search .
  Location ID(s)	Note:  The location ID selection option is not available for this report.
  Usage From	To report on a consumption range, enter the beginning usage to report.  Or, leave blank to report on all usage. Note:  The usage From and Through fields can be used to report on transactions with zero readings.
  Through	To report on a consumption range, enter the ending usage.  Or, to report on all usage, leave this field blank.
  	To begin printing, click Print, or press [ENTER]. Keyboard shortcut:  [ALT + p]   Or, to print to the Print View window, click Print View. Or, to escape from the print routine, click Cancel . Keyboard shortcut:  [ALT + c]

   

• Report Sample(s), click More.

   

  To see an example of the report, click Shut Off Edit Transaction Journal Sample.