PR F/A Invoice Post Instructions

Posting Sequence:

Sort the invoice transactions by fund account.
Update the Open Invoice File and Inquiry File.
Update the Expense Distribution File and Inquiry File.
Update the Appropriation Master File. Subtract the amount from the Balance field and add it to the Accounts Payable field.
Update the Vendor Master File.

Update the Current Balance field.
Update the Purchases YTD.

Post to the General Ledger Journal File.

Update the detail line items.
Update the summary totals to the G/L control accounts.

Initialize the transaction file.
Print the totals and display the Payroll Invoice Post Complete message.

Use the PR F/A Invoice Post process to update Accounts Payable in the Fund Accounting module with the invoice transactions for vendors to be paid. The invoice transactions are originally generated by one of three programs: Payroll Post, Post to Vendor Transaction Files, or Fringe Distribution Post.

Tips:

For more information about running reports, see Print View.
The report is available in the following formats:
132-Column Page Width: Set during System Parameters at the Print tab.

This program is applicable only if you use the Vendor Invoices and Checks feature. The Company Control Option for Create Automatic Vendor/Invoices Checks must be set to 1 - Single Post or 2 - Dual Post.
This program processes invoice transactions for Deductions and Fringes that are coded with a Vendor Payment Method of (I)nvoice.
For more information, refer to the topic Understanding Vendor Invoices and Checks.

For information about the timing for running Payroll Fund Accounting programs, refer to the Payroll Runbook.

IMPORTANT

Confirm that the invoice transactions on the PR A/P Invoice Transaction Journal are correct before running the PR F/A Invoice Post.

INVALID VENDOR: If there are any vendors listed for Vendor Number 000000, you will not be able to run the post. The problem may be caused by a blank Vendor Number associated with a Deduction Code or Fringe Number. Contact NDS Technical Support for further assistance.

PR F/A Invoice Post Prompt Options Tip: To see more information about a field, click the hyperlink for the field name.
G/L Period	In the drop-down list, click the General Ledger Period Number for the posted entries. (1 - 13)
Printer	Displays the default printer number. For more information, see Printing Options.
	To run the routine and generate the report, click Proceed, or press [ENTER]. Keyboard shortcut: [ALT + p]
	To escape from the routine: Click Cancel. Keyboard shortcut: [ALT + c] Or, click Close .