PR A/P Check Preparation Instructions

Use PR A/P Check Preparation to specify which Payroll Accounts Payable invoice transactions are to be included when you print checks.  You can limit the selection to include a target Due Date and a list of vendors.  This program simply flags the appropriate invoice transactions for the PR A/P Print Checks program.  Checks only print for the prepared records.

For additional information, click More.

Directions:

To see directions for...

• Opening the PR A/P Check Preparation routine, click More.

   

  1. Click Payrollfrom the Menu Bar.

  2. Click Vendor Invoices and Checks.

  3. Click Payroll A/P.

  4. Click PR A/P Check Preparation.
     
     Or, use the keyboard shortcut:  [ALT] [p] [v] [p] [c].

  Caution:  If you see the following message when you open the program, take precautions.

  

  Notes:

  • If you are simply re-running the preparation to correct the date or to include different vendors, click Yes to continue.

  • However, if this is the first preparation for this PR A/P check run, then the last PR A/P Check Post may have failed to complete properly.  To proceed, follow these steps:

  1. Print the PR A/P Check Register and compare it to the last check register.

  2. If the registers do not agree, click Yes and continue with the preparation.
     
     Or, if the registers agree...

  1. Click No to escape from this program.

  2. Run the PR A/P Check Post before preparing checks again.  Be sure to select the proper General Ledger Period Number for the post.

  3. Run the PR A/P Check Register.

  4. Run the PR A/P Check Report and confirm that it now lists only unpaid transactions.
     
     Tip:  If you need assistance, contact NDS Technical Support.

   

  PR A/P Check Preparation Window Example:

  

   

• Choosing the selections at the prompt window, click More.

   

  PR A/P Check Preparation Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Prepare Checks As Of	Enter a date that includes all invoice transactions to be paid.  All check records with Vendor Due Dates on or before this date are flagged to be printed.  (MM/DD/YYYY, century and slashes optional)
  Include All Vendors	To specify if you want to include all vendors for check preparation: To include all vendors in the preparation process, select the box. Tip:  If you select this box, you can not exclude any vendors from the Vendors to Include list. To specify only certain vendors, de-select the box and maintain the Vendors to Include list.
  Vendors to Include	To specify which vendors you want to include for check preparation. To set the list so that all Vendor Numbers are included, select the Include All Vendors box. To prepare the check(s) for one or more specific vendors: De-select the Include All Vendors box. To remove a vendor from the list, click to highlight the Vendor Number, and then click Exclude.
  	To remove a Vendor Number from the list, click to highlight the Vendor Number, and then click Exclude. Keyboard shortcut: [ALT + e] Tip:  You must de-select the Include All Vendors box before clicking Exclude.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To start the process and generate the report, click Proceed. Keyboard shortcut: [ALT + p]
  	To escape from the routine, click Cancel. Keyboard shortcut: [ALT + c]

   

• Report Sample(s), click More.

   

  To see an example of the report, click PR A/P Check Preparation Report Sample.