PR A/P Check Post Instructions

Posting Sequence:

Sort the transactions by fund.
Update the Appropriations Masters.

Add the amount to the Expended field.
Add to the Expended MTD. Subtract from Balance.
Update the appropriate period on the Appropriation Monthly Master.

Update the Vendor Masters. Add the amount to the Payments YTD field.
Accumulate the fund totals, if applicable.
Update the General Ledger journal file.
Update the Check Reconciliation file, if applicable.
Update the Expense Distribution file.
Delete all transactions that are coded paid from the Transaction file.
Initialize the Payroll A/P Checks file.
Compress the Transaction file.
Print totals and display the Post Complete message.

Use the PR A/P Check Post routine to update the General Ledger and Fund Accounting modules with the Payroll Accounts Payable invoice transactions for printed checks and direct withdrawals. The invoice transactions are originally generated by one of three programs: Payroll Post, Post to Vendor Transaction Files, or Fringe Distribution Post.

Tips:

This program is applicable only if you use the Vendor Invoices and Checks feature. The Company Control Option for Create Automatic Vendor/Invoices Checks must be set to 1 - Single Post or 2 - Dual Post.
This program processes invoice transactions for deductions and fringes that are coded with a Vendor Payment Method of C (print PR A/P Checks) or CN (do not print A/P Checks, process for direct withdrawal).
For more information, refer to Understanding Vendor Invoices and Checks.
For timing information, refer to the Payroll Runbook.
For more information about running reports, see Print View.
The report is available in the following formats:

132-Column Page Width: Set during System Parameters at the Print tab.

IMPORTANT

Confirm that the printed checks on the PR A/P Check Register are correct before running the PR A/P Check Post.

If there are any invalid vendors for Vendor Number 000000, you will not be able to run the PR A/P Check Post. The problem may be caused by a blank Vendor Number associated with a Deduction Code or Fringe Number. Contact NDS Technical Support for further assistance.

PR A/P Check Post Prompt Options Tip: To see more information about a field, click the hyperlink for the field name.
G/L Period	In the drop-down list, click the General Ledger Period Number for the posted entries. (1 - 13)
Printer	Displays the default printer number. For more information, see Printing Options.
	To run the process and generate the report, click Proceed, or press [ENTER]. Keyboard shortcut: [ALT + p]
	To escape from the routine: Click Cancel. Keyboard shortcut: [ALT + c] Or, click Close .