Print Payroll Checks Sample

Tips:

• To see instructions for running the report shown below, see the Print Payroll Checks Instructions.

• The sample check in this topic is only an example.  The layout of your facility's payroll checks is tailored to your specifications during the software installation.  For example, your facility can decide which fields to print, whether stub headings are preprinted or not, and whether the stub prints before or after the check.

• There are several parameters for printing payroll checks that must be set during Company Control Options.

• To see instructions for defining the headings that print on the check stub, see Check Table Maintenance (CHECKnn).

• To see descriptions of the report fields, click More.

   

  Payroll Checks Fields Tip:  To see more information about a field, click the hyperlink for the field name.
  Payroll Check Check Example:
  Payroll Check Message	Optional text specified at prompt
  Department	Department Number (not shown in example)
  Date	Check Date
  Check No.	Check Number
  Check Amount	Check Amount (numeric)
  Check Amount	Check Amount (spelled out) Tip:  The spelled out words are maintained during Check Protection Table Maintenance (ONES & TENS).
  Employee Name	Employee First Name and MI & Employee Last Name
  Employee Address	Employee Street Address Employee Street Address 2 Employee City Employee State Employee Zip Code
  Check Stubs Tips:  The stubs in the example include the Remittance Advice (for the employee) and the Office Copy (for the employer). Check Stub Example:
  Dept	Department Number
  NOB	Employee Nature of Business Code
  Check Number	Check Number
  Date	Check Date
  Emp Number	Employee Number
  Name	Employee First Name and MI & Employee Last Name
  Tip:  The headings for the following fields are controlled by Check Table Maintenance (CHECKnn).
  REG HRS	Regular Time
  OT HRS	Overtime Time
  HOL HRS	Holiday Time Tip:  Holiday Time is controlled by the Other Pay Type.
  SCK HRS	Sick Time
  VAC HRS	Vacation Time
  Other Pay Hours	Other Pay Time for up to two Other Pays Tips: The headings come from the Other Pay Description - Abbreviated or from the CHECK1 table, depending on your specification during Check Table Maintenance (CHECKnn). If the Other Pay Method Code is for a 1 - Flat Amount or 3 - Enter Amount, as with Mileage in the example, the hours are not applicable.
  GRSS PAY	Gross Pay Earnings Amount
  REG PAY	Regular Earnings
  OT PAY	Overtime Amount Paid
  HOL PAY	Holiday Amount Paid
  SCK PAY	Sick Amount Paid
  VAC PAY	Vacation Amount Paid
  Other Pay Amounts	Other Pay Amount Paid for up to two Other Pays
  ADD'L OP	Sum of additional Other Pay Amounts when more than two Other Pays exist for the employee's check
  Standard Deduction Amounts	Deduction Descriptions - Abbreviated and Deduction Amounts
  OTH DED 1	Deduction Amount - Other Tip:  You can enter up to six "other" deductions during Payroll Check Entry.  These allow you to include non-standard deductions that require no maintenance ahead of time.
  OTH DED 2	Deduction Amount - Other
  OTH DED 3	Deduction Amount - Other
  MSR	Retirement Deduction Withholding Amount
  BASIC	Ret-ME Basic Insurance Withholding Amount
  SUPPL	Ret-ME Supplemental Insurance Withholding Amount
  DEP INS	Ret-ME Dependent Insurance Withholding Amount
  FED W/H	Federal Tax Withholding Amount
  FICA	FICA Withholding Amount - Regular Or, FICA Withholding Amount - Medicare
  ST W/H	State Tax Withholding Amount
  OTH DED 4	Deduction Amount - Other
  O DED 5+6	Deduction Amount - Other Tip:  This prints the sum of the amounts for Other Deduction 5 and Other Deduction 6.
  NET EARN	Net Pay
  EARN YTD	Gross Pay Earnings Total - Year-to-Date
  FED YTD	Federal Tax Withholding Amount Total - Year-to-Date
  FICA YTD	FICA Withholding Amount Total - Regular - Year-to-Date Or, FICA Withholding Amount Total - Medicare - Year-to-Date
  ST YTD	State Tax Withholding Amount Total - Year-to-Date
  RET YTD	Retirement Deduction Withholding Amount Total - Year-to-Date
  ANNU YTD	Annuity Total - Year-to-Date
  ACC SICK	Sick Time Accrued Amount Tip:  Accrued vs. Available Sick Time is controlled by the Company Control Options.
  ACC VAC	Vacation Time Accrued Amount Tip:  Accrued vs. Available Vacation Time is controlled by the Company Control Options.

   

Alignment Sample:

Check Sample: