General Journal Exception Report Instructions

Use the General Journal Exception Report to review journal entries that may be in error.  You can review this report to check for problems before running the Post Journal Entries routine.  The report detects if the journal is out of balance, or contains deleted Account Numbers, inactivated Account Numbers, and manual transactions made to Control Accounts.

Tips:

• This report is also known as the Exception Report, Journal Exception Report & G/L Journal Exception Report.

• For more information about running reports, see Print View.

• The General Journal Exception Report lists the following potential issues:

• Journal Out of Balance
  Tip:  The report sums both posted and unposted transactions.  To analyze the problem, you can use the General Journal Inquiry, General Journal Listing, or General Journal Report.

• Transactions to Invalid G/L Accounts
  Tip:  This may be caused by deleting Accounts that have current journal entries.

• Manual Entries to Control Accounts
  Tip:  This may be a keying error to an Account Number, or might be intentional.

• Transactions to Inactive Accounts
  Tip:  This may be caused by changing the Account Status to Inactive while current journal entries still exist.

• Missing Account Numbers
  Tip:  This is an unusual occurrence, which might happen when interfacing software modules create journal entries for incorrect Account Numbers.

• To see an example of the report, click General Journal Exception Report Sample.

Directions:

To open click Daily Work  from the Menu and then click General Journal Exception Report.

Tip: Or, use the keyboard shortcut:  [ALT] [a] [e].

General Journal Exception Report Window Example: