Finance Period Maintenance

Use Finance Period Maintenance to maintain information about finance periods used to group customers together for period end aging and for processing finance charges, past due notices and liens.  In addition, you can use finance periods for reporting purposes.

Notes:  

• Generally, NDS recommends that you assign a specific Finance Period ID to each book number that you maintain and give them a one-to-one relationship.

• Do not confuse finance periods with Finance Tables or Aging Groups.  They have 3 separate functions controlled by separate programs.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening Finance Period Maintenance, click More.

   

  1.  Click Daily Work from the Menu Bar.

  2.  Click File Maintenance.

  3.  Click Miscellaneous Maintenance.

  4.  Click Finance Period Maintenance.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [y] [m] [c] [i] [f] [f].

  .

   

  Finance Period Maintenance Window Example:

  

   

• Creating a New Finance Period, click More.

   

  Finance Period Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Finance Period ID	To create a new Finance Period enter the unique Finance Period ID (4.0 numeric) and click Retrieve , or press [ENTER]. Keyboard shortcut:  [ALT + t] Tips: Or, enter the new Finance Period ID and click File from the Menu Bar; next click New. Keyboard shortcut:  [ALT] [f] [n] To indicate that you are building a new Finance Period, New  displays near the Finance Period ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing Finance Periods, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r]
  	To display an existing Finance Period, enter the Finance Period ID and click Retrieve, or press [ENTER]. Keyboard shortcut:  [ALT + t]
  Title	Enter the title associated with the Finance Period. (up to 20 characters)
  Description	Enter the full description associated with the Finance Period. (up to 40 characters)
  Financial Cycle	Enter the financial cycle code for the financial period, if applicable. (3.0 numeric)

   

• Editing an Existing Finance Period, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, enter the Finance Period ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  
  Tip:  If you do not know the Finance Period ID, you can click Search  to see a list of Finance Periods.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

• Deleting an Existing Finance Period, click More.

   

  1.  To display the record to be deleted, enter the Finance Period ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  Tip:  If you do not know the Finance Period ID, you can click Search  to see a list of Finance Periods.

  2.  Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut:  [ALT] [f] [d]

  3.  At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.

  Example:

  

   

  Note:  After you click Proceed, you will see the following message on the Status Bar.