1099 Codes Table Maintenance

Tips:

During Vendor Master Maintenance you can specify if the vendor is eligible for 1099s, and you can specify the default 1099 Code used during invoicing.
If you specify in this table that Fund Accounting uses the 1099 file, then the Invoice Post updates the YTD Payments Amount in the Vendor 1099 Totals file, and the 1099 forms print the YTD Payments Amount. Otherwise, the 1099 forms print the Vendor Calendar Paid YTD Amount from the Vendor Master file.
Some facilities have so few 1099 eligible vendors, that they simply print the 1099 forms manually. In that case, you do not need to maintain this table.
To print a list of this table and its values, refer to the Print Tables - Instructions.
This program replaces the character-based 1099 CDS Table and the 1099FILE Table.
For more information about working with data in fields, see the Data Entry Guidelines.

1. Click Fund Accounting from the Menu Bar.

2. Click File Maintenance.

3. Click Table Maintenance.

4. Click Alpha Tables.

5. Click 1099 Codes.

Tip: Or, use the keyboard shortcut: [ALT] [u] [f] [l] [t] [1].

1099 Codes Table Maintenance Window Example:

Note: You can not create any new 1099 Codes tables. The necessary table is created during the software installation and updates. To maintain the 1099 Codes table, see the instructions for editing later in this topic.

CAUTION: To avoid losing data, you must save changed records.

1. To display the table to be changed, simply open 1099 Codes Table Maintenance.

2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

3. Enter the data changes.

4. To complete the edit process, click Save , or press [ENTER].
Keyboard shortcut: [ALT + s]

1099 Codes Table Maintenance Prompts Tip: To see more information about a field, click the hyperlink for the field name.
Table ID	The Table ID, which is "1099 CDS", is displayed. Required
	To update the changed information, click Save or press [ENTER]. Keyboard shortcut: [ALT + s]
	CAUTION To avoid losing data, you must save changed records.
	Note: Search is not active for this table.
	Note: Retrieve is not required for this table.
Title	Enter the Table Title, which is informational only. (up to 14 characters) Suggestion: "1099 CODES"
Description	Enter the Table Description, which is informational only. (up to 79 characters) Suggestion: "1099 FORM CODES"
Use 1099 File	Specify the source of the amounts that print on the 1099 forms: To print the Vendor Payment Amount YTD from the Vendor 1099 Totals file, select the box. Tip: Select the box if you have any Vendors who require more than one 1099 Code, have any vendors who require you to withhold taxes, or if you want to manually adjust the amounts for any vendors. To print the Calendar Paid Amount YTD from the Vendor Master file, de-select the box. Tip: De-select the box if all of your vendors use only one 1099 code each, and none of your vendors require taxes withheld.
Form 1099	Displays the preprinted 1099 form Box Number that is associated with each 1099 Code.
Code	Displays the 1099 Codes. (01 through 10) Tip: You can not maintain the 1099 Codes. Warning: The 1099 Codes do not match the box numbers for the associated amounts on the printed 1099 forms.
Description	Enter the descriptions for the 1099 Codes. (up to 12 characters) Tip: NDS suggests leaving the default values that are pre-loaded into the table.

Note: To maintain data integrity, you can not delete the 1099 Codes table.